Ohio Admin. Code 5505-9-04 - Notice of retirement board meetings
(A)
This rule is
adopted in compliance with and under the authority of division (F) of section
121.22 of the Revised
Code.
(B)
Any person may request the time and place of all
regularly scheduled meetings and the time, place, and purpose of all special
meetings for the board of trustees of the state highway patrol retirement
system (HPRS) by:
(1)
Writing to the following address:
(2)
Calling one of the following telephone numbers during
HPRS' normal business hours:
(614) 431-0781 or
(800) 860-2268.
(C)
Any
representative of the news media may obtain notice of all special meetings by
requesting in writing that such notice be provided. Such notice will only be
given, however, to one representative of any particular publication or radio or
television station. A request for such notification shall be addressed to HPRS'
executive director at the address outlined in paragraph (B) of this rule.
(1)
The request shall
provide the name of the individual media representative to be contacted, the
mailing address and a maximum of two telephone numbers where such
representative can be reached. HPRS shall maintain a list of all
representatives of the news media who have requested notice of special meetings
pursuant to this rule.
(2)
In the event of a special meeting not of an emergency
nature, HPRS shall notify all media representatives on the list of such meeting
by doing at least one of the following:
(a)
Sending written
notice, which must be mailed not later than four calendar days prior to the day
of the special meeting;
(b)
Sending notice by e-mail which must be sent no later
than twenty-four hours prior to the time of the meeting;
(c)
Notifying such
representatives by telephone no later than twenty-four hours prior to the
special meeting, with proper telephone notice if a message has been left for
the representatives at the telephone numbers provided to HPRS from such
representative or if, after reasonable effort, HPRS has been unable to provide
such telephone notice;
(d)
Informing such representatives personally no later than
twenty-four hours prior to the special meeting.
(3)
In the event of a
special meeting of an emergency nature, HPRS shall notify all media
representatives on the list of such meeting by providing the notice described
in paragraph (C)(1)(c) or (C)(1)(d) of this rule, or notifying the clerk of the
state house press room. In such event, however, the notice need not be given
twenty-four hours prior to the meeting, but shall be given as soon as
possible.
(4)
In giving the notices required by this rule, HPRS may
rely on assistance provided by any member of HPRS and any such notice is given
if such notice is given by a member in the manner provided in this
rule.
(D)
HPRS shall maintain a list of all persons, other than
media representatives, who have requested, in writing, notice of all meetings
of HPRS.
Replaces: 5505-9-04
Notes
Promulgated Under: 111.15
Statutory Authority: 5505.04
Rule Amplifies: 5505.04
Prior Effective Dates: 11/01/1990, 08/01/1994, 10/21/2005, 09/28/2010, 09/08/2015
Promulgated Under: 111.15
Statutory Authority: 5505.04
Rule Amplifies: 5505.04
Prior Effective Dates: 8/1/1994, 11/1/1990, 10/21/2005, 9/28/2010
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