Ohio Admin. Code 5505-9-05 - Release of records
(A) All information contained in the records
of the retirement system shall be open to public inspection except the
following:
(1) The personal history record as
defined in division (D
C ) of section
5505.04 of the Revised
Code.
(2) The amount of any
pension, benefit, or allowance paid to any benefit recipient.
(3) Medical reports or recommendations,
except that this information shall be made available to the member or the
member's designee, and to any other persons as necessary for the proper
administration of the retirement system.
(4) Information of which the release is
prohibited by the Ohio Revised Code, or if the board determines the information
is confidential.
(B) Any
member, former member, or benefit recipient may authorize, in writing, the
release of personal history records or medical reports or
recommendations.
(C) Requested
documents may be subject to a fee of five cents a copy, plus any packaging and
mailing costs.
(D) There shall be
no charge to a member or benefit recipient for a copy of specific data produced
by HPRS that is a part of the individual's personal history record.
(E) Nothing in paragraph (A) or (B) of this
rule is intended to prohibit the release of personal history records as
provided in divisions (C),
and (D) and
(E) of section 5505.04 of the Revised
Code.
(F) As used in division
(E
F ) of
section 5505.04 of the Revised Code, the
retirement system logo on official letterhead will function as the system's
official seal.
(G) Records of the
retirement system may be maintained in digital form. Physical records are
subject to immediate destruction; however, records that are deemed to be
critical by the retirement board, including member and retirant files, will be
retained in printed form for a minimum of six months after imaging.
Notes
Promulgated Under: 111.15
Statutory Authority: 5505.07
Rule Amplifies: 5505.04
Prior Effective Dates: 11/01/1990, 08/01/1991, 05/01/1997, 10/21/2005, 12/11/2009, 01/21/2021
Promulgated Under: 111.15
Statutory Authority: 5505.07
Rule Amplifies: 5505.04
Prior Effective Dates: 11/01/1990, 08/01/1991, 05/01/1997, 10/21/2005, 12/11/2009
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