In accordance with the requirements of the Social Security
Act and the regulations issued by the Secretary of Health and Human Services,
the OHCA is responsible for disclosure of pertinent findings resulting from
surveys made to determine eligibility of certain providers for NF under
Medicaid. In Oklahoma, the State Department of Health is the agency responsible
for surveying NF to obtain information for use by the Federal Government in
determining whether these facilities meet the standards required for
participation as Medicare and Medicaid providers.
(1) Following its survey of each facility,
the State Department of Health sends a copy of pertinent materials, showing its
findings, to the Oklahoma Health Care Authority, Contract Services/Service
Contract Operations, who forwards pertinent materials to the DHS county office
in the county where such facility is located.
(2) Each county office is responsible for
permitting anyone, who requests permission to do so, to inspect and/or copy
such findings, if this is done within the county office. Such request to see
these materials may be specifically related to one provider or may be a request
to see the available survey materials on all providers. The requests need not
be made in writing and the person making the request need sign no document in
order to obtain access to the materials. No one can be given permission to take
any of these materials from the county office.
(3) These materials are to be filed in an
administrative file. Only the material requested by the individual is made
available to him/her. The county director is responsible for devising a plan
for assuring that all such survey material made available to an individual is
returned by him/her before he/she leaves the office.
(4) When a new survey report is received on a
facility, the former survey report on that facility is to be destroyed. A
permanent file of survey reports is maintained in the OHCA.
Notes
Okla. Admin. Code §
317:35-19-29
Added at 12 Ok Reg 753,
eff 1-6-95 through 7-145-95 (emergency); Added at 12 Ok Reg 3133, eff 7-27-95;
Amended at 17 Ok Reg 2410, eff 6-26-00
