Okla. Admin. Code § 325:10-1-11 - Horsemen's Bookkeeper
The organization shall employ a Horsemen's Bookkeeper who shall maintain the records and accounts and perform the duties described in this Section and maintain such other records and accounts and perform such other duties as the organization and Commission may prescribe.
(1) The records shall include the name,
mailing address, social security number or federal tax identification number,
and the state or country of residence of each horse owner, trainer, or jockey
participating at the race meeting who has funds due or on deposit in the
horseman's account.
(2) The records
shall include a file of all required statements of partnerships, syndicates,
corporations, assignments of interest, lease agreements, and registrations of
authorized agents.
(3) All records
of the Horsemen's Bookkeeper shall be kept separate and apart from the records
of the organization.
(4) All monies
and funds on account with the Horsemen's Bookkeeper shall be maintained:
(A) Separate and apart from monies and funds
of the organization;
(B) In a trust
account(s) designated as "Horsemen's Trust Account,"; and
(C) In an account(s) fully insured by the
Federal Deposit Insurance Corporation or the Federal Savings and Loan Insurance
Corporation, to mean - in one account insured to the maximum amount insured by
the FDIC.
(5) It shall
be the duty of the Horsemen's Bookkeeper to receive, maintain, and disburse the
purses of each race and all stakes, entrance money, jockey fees, purchase money
in claiming races, along with all applicable taxes and other monies that
properly come into his/her possession in accordance with the provisions of
Commission Rules.
(6) The
Horsemen's Bookkeeper may accept monies due belonging to other organizations or
recognized meetings, provided prompt return is made to the organization to
which the money is due.
(7) It
shall be the duty of the Horsemen's Bookkeeper to disburse the purse of each
race and all stakes, entrance money, jockey fees, purchase money in claiming
races, along with all applicable taxes, upon request, within forty-eight (48)
hours of receipt of notification that all tests with respect to such races have
cleared the drug testing laboratory(ies) as reported by the Stewards, and
provided further that no protest or appeal has been filed with the Stewards or
the Commission, except that minimum jockey mount fees may be disbursed prior to
notification that the tests have cleared the testing laboratory(ies).
(8) Absent a prior request, it shall be the
duty of the Horsemen's Bookkeeper to disburse monies to the persons entitled to
receive same within fifteen (15) days after the last race day of the race
meeting, including purses for official races, provided that all tests with
respect to such races have cleared the drug testing laboratory(ies) as reported
by the Stewards, and provided further that no protest or appeal has been filed
with the Stewards or the Commission.
(9) In the event a protest or appeal has been
filed with the Stewards or the Commission, the Horsemen's Bookkeeper shall
disburse the purse within forty-eight (48) hours of receipt of a dismissal or a
final non-appealable order disposing of such protest or appeal.
(10) All records of the Horsemen's Bookkeeper
including records of accounts and monies and funds kept on deposit are subject
to inspection by the Commission at any time.
(11) The organization licensee is subject to
disciplinary action by the Commission for any violations of or non-compliance
with the provisions of this Section.
Notes
Amended at 16 Ok Reg 2859, eff 7-12-99 ; Amended at 30 Ok Reg 496, eff 5-15-13
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