Okla. Admin. Code § 35:1-12-11 - Grant program administration
(a)
Grant certification forms. Upon approval, the Director will
distribute to all approved grantees the forms requiring grantee signature to
certify the grant.
(b)
Grant
award date. The grant award date is the date the final purchase order is
dated and filed. The Director shall send each approved grantee a copy of the
purchase order which shall constitute official notification of grant approval.
For reimbursement grants, expenditures made prior to the grant award date will
not be considered for reimbursement.
(c)
Claims. On reimbursement
grants, grantees shall abide by standard state practices and program guidelines
when submitting claims. Only documented expenses will be eligible for
reimbursement and no advance payments will be made. On other types of grants,
claim procedures will be specified in the program guidelines.
(d)
Grant cutoff date. Where
appropriate, the Director will establish the grant cutoff date when project
expenditures must be completed.
(e)
Reaward of unclaimed funds. The Department may reaward unclaimed
grant funds to applicants on file.
(f)
Cancellation of grants.
Grants may be cancelled by the Department in the event of noncompliance or lack
of progress by the grantee. Before cancelling a grant, the Department will give
the grantee thirty (30) days written notice and request information as to why
the grant should not be cancelled.
(g)
Recordkeeping. Grantees
shall keep records related to the project for a period of at least three years.
On request, grantees shall make these records available to the Director or the
Department during this period, or until all audits are complete. Each grantee
shall send the Director a copy of any audit report which makes specific
reference to the funded project.
(h)
Compliance audits. The
Department may audit completed grants funded under this program as
appropriate.
Notes
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