Okla. Admin. Code § 35:20-11-11 - Matching grant program administration

(a) Grant certification forms. Upon approval, Forestry Services will distributed to all grantees the forms required to certify the grant. The prescribed forms must be signed by the grantee and returned to Forestry Services before the grant becomes official.

(b) Grant award date. Expenditures made prior to the date of the grant award will not be considered for reimbursement. The grant award date is the date the Board approves the list of grantees.

(c) Reimbursement claims. Grantees shall abide by standard state practices and Forestry Services guidelines when submitting claims for reimbursement. Only documented expenses will be eligible for reimbursement of the federal share. No advance payments will be made.

(d) Grant cutoff date. Forestry Services will establish the grant cutoff date when expenditures must be completed.

(e) Reaward of unclaimed funds. Unclaimed grant funds may be rewarded to applicants on file.

(f) Incomplete projects. Failure to complete an awarded project may result in repayment of claimed federal funds and ineligibility to receive other awards.

(g) Cancellation of grants. Grants may be cancelled by Forestry Services in the event of noncompliance or lack of progress by grantee.

(h) Recordkeeping. Grantees shall keep a file on awarded grants, and include copies of grant awares, applications, claims, invoices and cancelled checks, as appropriate, in order to comply with followup audits.

(i) Claim processing. Forestry Services will process reimbursement claims promptly, according to state procedures, and send checks to the grantee's contact person or designee.

(j) Compliance audits. Forestry Services will audit completed grants funded under this program as appropriate.

Notes

Okla. Admin. Code § 35:20-11-11

Added at 11 Ok Reg 2575, eff 6-13-94