Or. Admin. R. 111-060-0001 - Use of Social Security Numbers
(1) The Oregon Educators Benefit Board (OEBB)
will comply with the requirements of Section 7 of the Privacy Act of 1974 and
the Oregon Consumer Identity Theft Protection Act, ORS
646A.600 to
646A.628 when requesting or
requiring complete or partial disclosure of an eligible employee's or family
member's, as defined in ORS
243.860(4) and
(5) respectively, social security
number.
(2) OEBB may request
voluntary disclosure and consent to use the social security number of an
eligible employee or family member for the following reasons:
(a) OEBB's internal verification and
identification of enrollments or elections for participation in benefits
provided by OEBB.
(b) Medicare
Secondary Payer Mandatory Reporting Provisions in Section 111 of the Medicare,
Medi-caid, and SCHIP Extension Act of 2007 (
Public Law
110-173 ).
(3) A request for disclosure of an employee's
social security number will notify the eligible employee or family member:
(a) Whether disclosure is mandatory or
voluntary;
(b) Under what statutory
or other authority the social security number is requested;
(c) What specific use or uses will be made of
the number; and
(d) What effect, if
any, refusal to provide the number or to grant consent for a voluntary use as
described above in (2) will have on an individual.
(4) An eligible employee's or family member's
social security number may not be put to a voluntary use as described above in
(2) unless the eligible employee or family member has granted consent for that
use. If, after having provided notice and received consent to use an eligible
employee's or family member's social security number for specified purposes,
OEBB wishes to use the social security number for addi-tional purposes not
included in the original notice and consent, OEBB must provide the eligible
employee or family member notice and receive the eligible employee's or family
member's consent to use the num-ber for those additional purposes.
(5) An eligible employee's or family member's
refusal to permit voluntary use of his or her social security number will not
be used as a basis to deny the eligible employee or family member a right,
benefit, or privilege provided by law.
(6) The request for the disclosure of the SSN
has been incorporated in the MyOEBB Benefit Management System where all OEBB
benefit eligible employees select, enroll, and manage their benefits.
(7) Per guidelines established by Section 111
of the Medicare, Medicaid, and SCHIP Extension Act of 2007, an entity, a plan
administrator, or a fiduciary that fails to comply with the requirements may be
sub-ject to a civil money penalty of $1,000 for each day of noncompliance for
each eligible employee. Failure by the eligible employee to supply the required
information, including, but not limited to, their own or their family member's
social security number, Health Insurance Claim Number (HICN) or compliance
letter issued by the Centers for Medicare and Medicaid Services (CMS) could
result in the termination of coverage provided by the insurance carrier or
administrator.
Notes
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