Or. Admin. R. 166-150-0025 - Community Corrections Records
(1)Alcohol Diversion Evaluator
Records Series documents the evaluation of clients for referral to a
program that will provide appropriate information or rehabilitation services.
Records may include evaluation results, a written narrative summary of the
interview, a copy of the client's driving record, documentation of the client's
Blood Alcohol Content (BAC) at the time of the DUII (Driving Under the
Influence of Intoxicants) arrest, a copy of the Diagnostic and Referral Report,
and copies of reports on the client filed with the Office of Alcohol and Drug
Abuse Programs. Information may include client's name, diagnosis, and status in
diversion programs. (Minimum retention: 7 years following date of completion or
discontinuance of treatment services)
(2)Case Assignment and Report
Log Series is used to assign and track new cases, reports, and
transfers. It is used as a defacto index to parole/probation case files.
Records include listings of new probations, paroles, temporary transfer
requests, special reports, early terminations, revocations, and the name of the
assigned officer. (Minimum retention: 3 years)
(3)Community Service Work
Records Series documents community service performed in lieu of or in
addition to criminal sentencing. Records may include judges orders for bench
parole, other court orders, and requirements for fulfilling community service
order. Information includes offender's name, date of sentence, hours of
community service, and dates and times of community service. (Minimum
retention: 6 months after case closed)
(4)Offender Case Files Series
documents the supervision, management, and tracking of offenders in the
community corrections program. Records may include face sheets, court orders,
Board of Parole and PostPrison Supervision orders, commutations, death
certificates, expungement, presentence investigations, parole officer notes,
police reports, sanction hearing documentation, and community risk assessments.
Department of Corrections (DOC) Information Systems Division maintains
statewide record copy of information on the Corrections Information System. As
stated in OAR 291-070-0080(1) DOC requires certain documents to be transferred
to DOC Central Records, as they are created, for maintenance as state-wide
record copy. (Minimum retention:
(a) Retain
felony offender case files: 2 years after case closed
(b) Retain all other case files: 1 year after
case closed)
Notes
Stat. Auth.: ORS 192 & ORS 357
Stats. Implemented: ORS 192.005-192.170 & 357.805 - 357.895
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.