Or. Admin. R. 166-150-0030 - Counsel

(1)Civil Case Files Documentation of pending and closed cases filed by the agency and against the agency. Often contains complaints, summons, investigations, reports, attorney's notes, photographs, orders and judgments, dispositions, pleadings, medical reports, and important related records. (Minimum retention: 10 years after case closed or dismissed, or date of last action)

(2)Criminal Case Files, Attorney Records related to the prosecution of criminal cases by the attorney's office. May include copies of citations, law enforcement reports, driving records, DUII documents and tape recordings, complaints, subpoenas, motions, judgments, copies of records from other courts, and related significant material. (Minimum retention: 10 years after case closed or dismissed, or date of last action)

(3)Dispute Resolution Records Records documenting personnel disputes resolved through mediation or arbitration instead of pursuing action through the court system. May include pleadings, investigation reports, dispositions, and related records. (Minimum retention: 3 years)

(4)Land Use Board of Appeals (LUBA) Case Files Records related to land use decisions made by the agency that have been appealed to and reviewed by the Land Use Board of Appeals. May include staff reports, land use orders, pleadings, briefs, and related significant records. SEE ALSO Board of Commissioners Records in the County Administration Records section. (Minimum retention: 10 years after final decision)

(5)Legal Opinions Formal opinions rendered by the attorney's office for various agency departments or the governing body. Documents the rationale for policy and maintains consistency in related issues. Information usually includes date, department requesting opinion, and the text of the opinion. (Minimum retention:

(a) Formal opinions: Permanent

(b) Informal opinions: 10 years)

(6)Tort Claim Notices Records documenting the notification given to the agency of potential suits against it. ORS 30.275 requires these to be filed with the agency before a potential claimant can bring certain actions against the agency. (Minimum retention: 3 years after closure of claim)

(7)Victim/Witness Assistance Program Records Documents showing the administration of victim/witness assistance programs. Generally includes reports, activity logs, expense statements, records documenting state action, and significant related memoranda and correspondence. (Minimum retention: 5 years)

Notes

Or. Admin. R. 166-150-0030

OSA 4-2004, f. & cert. ef. 9-1-04

Stat. Auth.: ORS 192 & ORS 357

Stats. Implemented: ORS 192.005-192.170 & 357.805 - 357.895