Or. Admin. R. 166-150-0075 - County Health - Vital Statistics

(1)Birth Abstracts Series documents selected information abstracted from the birth certificate. The abstract may include name of the child and parent(s), sex of child, place and date of birth, residence address of parent(s), and alphabetical index. (Minimum retention: 2 years)

(2)Birth Records Series is used to record births occurring within the county. Series contains certificates, indexes, and other records listing births. Information contained in the records may include name of child, mother, and father, state of residence of parents, and name of physician or attendant. (Minimum retention:

(a) Through 1915: Permanent

(b) After 1915: retain the original record 1week, then send to the Oregon Health Division

(c) After 1915: retain copies 6 months)

(3)Death Abstracts Series documents selected information abstracted from the death certificate. The abstract may include name of the decedent, place and date of death, name of the decedent's spouse, if any, and alphabetical index. (Minimum retention: 2 years)

(4)Death Records Series is used to record deaths occurring within the county. Series contains certificates, indexes, and other records listing deaths, including fetal deaths or stillbirths. Information contained in the records may include name, address, place of death, spouse, cause of death, attendant, date of death, date of birth, sex, race, and cemetery. (Minimum retention:

(a) Through 1915: Permanent

(b) After 1915: retain original record 1 week, then send to the Oregon Health Division

(c) After 1915: retain copies 6 months)

(5)Paternity Affidavits Series establishes paternity by identifying the natural father of a child born out-of-wedlock. The affidavit includes the name, birthdate, and birthplace of child; name and birthdate of mother; name, birthdate, and state of birth of father; new name of child to appear on the birth certificate; signatures of mother and father; and certification with seal of notary. (Minimum retention: Transfer to Oregon Health Division)

(6)Report and Abstract of Birth and Death Cards Documents abstracted information from official death and birth certificates. Used for reference to requests for information about recent births and deaths. All information duplicated on official certificates held by the Health Division, Vital Statistics section. (Minimum retention: 2 years)

Notes

Or. Admin. R. 166-150-0075

OSA 4-2004, f. & cert. ef. 9-1-04

Stat. Auth.: ORS 192 & 357

Stats. Implemented: ORS 192.005-192.170 & 357.805 - 357.895