Or. Admin. R. 166-150-0150 - Parks and Recreation
(1)Chemical Application Records
Records documenting the application of chemicals such as pesticides,
herbicides, and fertilizers to parks and other property. Information usually
includes date used, weather conditions, application area, chemical applied, mix
ratio, and coverage rate. (Minimum retention: 3 years after
application)
(2)Park and
Facility Inspection Records Records documenting periodic inspection of
parks and facilities to check for damage and recommend repairs and maintenance.
Includes inspections of play equipment, lighting, sidewalks, restrooms, storage
areas, picnic tables, swimming pools, and other property and equipment. Records
often include inspection worksheets or checklists, reports, and related
documents. Information includes property or equipment location and description,
type of inspection, recommended repair, dates of inspection, and other data.
(Minimum retention: 2 years)
(3)Park and Facility Use Permits
Permits issued to individuals or organizations for special uses of parks and
facilities. Examples include fun runs, bicycle races, events with more than a
specified number of participants, events including amplified sound, and those
at which alcoholic beverages will be served. May also include other special use
permits such as for the use of metal detectors and other equipment on park
property. (Minimum retention: 2 years after denial, revocation, or expiration
of permit)
(4)Park Caretaker
Records Records documenting the maintenance, construction, operation,
and rehabilitation of county parks, waysides, and recreational areas. The park
caretaker provides visitors with parksrelated information through distribution
of publications and educational presentations. The caretaker may also issue
permits and collect fees, and issue citations and written warnings. SEE ALSO
Permit and License Records, Agency-Issued in Administrative section. (Minimum
retention: 3 years after caretaker separation)
(5)Participant Registration and
Attendance Records Records documenting registration and attendance of
participants in various agency sponsored events, activities, and classes.
Records may include registration forms or cards, class or activity rosters, and
related documents. Information usually includes name, dates, and times of class
or activity, fee paid, and name, address, phone number, and signature of
participant. Further information may include pertinent medical data, date of
birth, signature of parent or guardian, and more. (Minimum retention: 3
years)
(6)Rental and Loan
Records Records documenting the rental or loan of agency owned
facilities or equipment. Examples include short term rental of facilities and
structures as well as rental or loan of sports equipment, tools, gardening
implements, and other items. Records often include applications, calendars,
lists, receipts, and related documents. Information usually includes name,
address, and phone number of renter or borrower, description of facility or
equipment, date and time rental or loan expires, signature, and other data.
(Minimum retention: 3 years)
(7)Swimming Pool Operation and
Maintenance Records Records documenting the operation and maintenance of
agency swimming pools. Information includes results of pool water quality tests
described in OAR 333-060-0200(3), date and time of filter backwash, dates
during which the pool was emptied and/or cleaned, and periods of recirculation
equipment operation and/or malfunction and repair. May also include records
documenting inspection and maintenance of safety equipment. (Minimum retention:
2 years after facility closes)
Notes
Stat. Auth.: ORS 192 & 357
Stats. Implemented: ORS 192.005-192.170 & 357.805 - 357.895
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