Or. Admin. R. 166-150-0195 - Public Works Records - Water Treatment
(1)Consumer Confidence Reports
Records documenting the presence of any contaminants in county water over the
course of a year. Reports are mailed to county residences and businesses
receiving county water. (Minimum retention: 5 years)
(2)Non-Compliance Corrective Action
Records Records documenting action taken by the agency to correct
violations of primary drinking water regulations. May include reports, logs,
and related records. (Minimum retention: 3 years after last action (40 CFR
141.33))
(3)Sanitary Survey Records
Records documenting surveys examining the overall condition of the agency water
system. May be conducted by the agency, private consultants, or county, state,
or federal agencies. Records may include written reports, summaries, and
related significant documents. (Minimum retention:
(a) Retain reports: Permanently
(b) Retain other records 5 years)
(4)Secondary Contaminant
Reports Reports documenting the analysis of water samples to determine
the level of secondary contaminants. Secondary contaminants are those which at
levels generally found in drinking water do not present a health risk but may
affect taste, odor, and color of water, as well as stain plumbing fixtures and
interfere with water treatment processes. Information may include date, report
number, analyst, time of sample collection, contaminant levels, and related
data. (Minimum retention: 10 years)
(5)Variance and Exception Record
Records documenting variances and exceptions granted to the agency by
regulatory agencies concerning water treatment operations. Information may
include date, conditions of variance or exception, expiration date, and related
data. (Minimum retention: 5 years after expiration or revocation of variance or
exception)
(6)Water
Bacteriological Quality Analysis Reports Reports documenting water
samples taken from various locations throughout the water system and supply
sources for bacteriological tests. Information includes location, collection
date, person taking samples, sample type, analysis date, laboratory name,
person performing analysis, analytical method used, and the results of the
analysis. (Minimum retention: 5 years)
(7)Water Chemical and Radiological
Analysis Records documenting water samples taken from various locations
throughout the water system and supply sources for chemical and radiological
tests. Information includes location, collection date, person collecting
sample, sample type, analysis date, laboratory name, person conducting
analysis, analytical method used, and results of the analysis. (Minimum
retention: 10 years)
(8)Water
Consumption Reports Reports documenting statistics of daily water
consumption. Useful for prediction of future flows and peak demands.
Information may include water consumption in millions of gallons and cubic feet
from treatment plants, springs, artesian wells, pumped wells, and reservoirs.
(Minimum retention:
(a) Annual reports:
Permanent
(b) Information
summarized in annual report: 1 year
(c) Information not summarized in annual
report: 10 years)
(9)Water Quality Complaint
Records Records documenting complaints received from the public about
the quality of agency provided water. Information often includes name, address,
and phone number of complainant, nature of complaint, location, description of
water, name of person responding to complaint, narrative of investigation, and
resolution. (Minimum retention: 3 years after last action)
(10)Water Treatment Operations Records
Program records not listed elsewhere in this schedule that document
water treatment operations. Created on a daily, monthly, and annual basis.
Usually consists of reports, logs, log sheets, and related records. Subjects
may include amount and types of chemicals used, filter rates, and others.
(Minimum retention:
(a) Annual reports:
Permanent
(b) Other records: 5
years)
(11)Water
Turbidity Reports Reports documenting the analysis of water samples to
determine the level of cloudiness caused by suspended particles. Information
may include date, report number, analyst, time of sample collection, turbidity
unit values for routine and check samples, and related data. (Minimum
retention: 10 years)
Notes
Stat. Auth.: ORS 192 & 357
Stats. Implemented: ORS 192.005-192.170 & 357.805 - 357.895
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