Or. Admin. R. 166-150-0215 - Vector Control Records
(1)Aerial Spray Reports Reports
documenting the acreage sprayed by air, the amount of chemical used to spray,
and the cost of air time and materials used. Includes pounds used per acre,
date and time, area maps, plane rate, pilot, application cost, total cost,
invoice number, and operator. (Minimum retention: 3 years)
(2)Chemical Inventory Records
Records documenting chemicals stored and used by Vector Control for use in
their rodent and mosquito control programs. Records include asset transfer
forms, product inventories, chemical use records, acquisition records,
correspondence, and related records. (Minimum retention: 3 years (ORS
634.146))
(3)Field Technicians Daily
Reports Records documenting pest breeding sources and daily work
performed by the field technician. These reports include copies of topographic
maps and other data collected by field technicians (Minimum retention: 3
years)
(4)Field/Operational
Data Maps Maps documenting pest breeding sources, in order to determine
locations for field technicians. These maps are updated yearly, and depict all
known pest breeding sources within the geographic areas. (Minimum retention: 3
years)
(5)Fish Stocking
Permits Records documenting the distribution of fish to county residents
for mosquito larvae control. Permits are required by the State Department of
Fish and Wildlife and governed by OAR 635-007-0620. Permits show recipient's
name and address, shipping location, number transferred, and authorizing
signatures. Also includes an annual list of stocking done. (Minimum retention:
(a) Stocking list: retain 5 years
(b) Other records retain 10 years)
(6)Pest Breeding Site
Monitoring Records Records documenting Vector Control's monitoring of
sites likely to breed mosquitoes and other pests. Records include breeding site
master list, storm drain master list, daily checking record, monthly checking
summary, larvae and mosquito sampling records, and related records. (Minimum
retention: Permanent)
(7)Pest
Complaints Records documenting citizen complaints about pests, Vector
Control's response, spraying, etc. Common complaints include sites likely to
breed mosquitoes and other pests, rats on property, sewer breaks, dog feces,
and illegal dumping. Records include standard complaint form, inspector
assignment form, recheck form, hearing officer order, notice of violation,
notice of civil penalty assessment, abatement notice, hearing notice,
inspector's report, phone messages, evidence (usually photographs), and related
records. Information includes type of complaint, complainant's name and
address, description of complaint, date of complaint, inspection date,
inspector's name, and description of complaint resolution. (Minimum retention:
5 years)
(8)Pesticide
Application Records Records documenting the application of pesticides to
agency buildings or grounds as required by the Oregon Department of Agriculture
(ODA). Records may include but are not limited to pesticide applicator license
information, lists of pesticides used, amount of pesticides used, dates of
application, applicator notes, and work orders. (Minimum retention: 2 years
after report submitted to ODA, destroy)
(9)Pesticide And Application Equipment
Technical Information Records documenting proper use of pesticides and
their chemical makeup. Includes technical information sheets issued by
manufacturers, application and use information, equipment specifications,
reports and articles about the use of certain pesticides, and related
correspondence. (Minimum retention: 30 years)
(10)Pesticide Use Plans Used to
fulfill state Department of Fish and Wildlife requirements concerning the
application of pesticides. Plan shows type(s) of pesticide applications, area
of application(s), proposed date of application(s), reasons for use, predicted
environmental impact, and related information. (Minimum retention:
Permanent)
(11)Specified
Animal Permit Records Records documenting permits issued for certain
animals (bees, exotic animals, domesticated animals, and livestock). Records
include copy of annual permit, application, and copies of fee receipts. May
also include complaint, notice of violation, inspection records, and related
correspondence. (Minimum retention:
(a)
Retain fee records: 3 years
(b)
Retain all other records: 6 years after permit revoked or
non-renewal)
Notes
Stat. Auth.: ORS 192 & 357
Stats. Implemented: ORS 192.005-192.170 & 357.805 - 357.895
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.