Or. Admin. R. 170-002-0002 - Procedure to Request Public Records
(1) Any person may request to inspect or
receive copies of public records prepared, owned, used, or retained by the
State Treasurer, Oregon Investment Council, 529 Savings Network, Oregon
Retirement Savings Board, or other public body staffed by the State Treasurer,
through the Oregon State Treasury.
(2) When public records are not exempt from
disclosure, the Oregon State Treasury will make public records available for
inspection, or will provide copies to a person who requests public records
under ORS
192.311 to
192.478.
The Oregon State Treasury will make public records available for inspection or
copying during regular business hours, but may condition the time and manner of
inspection or copying as necessary to protect the records and to prevent
interference with the regular discharge of duties of the State Treasurer,
Oregon State Treasury, and its employees.
(3) Any person requesting to inspect or
receive public records must:
(a) Provide a
written request to the Records Custodian, Oregon State Treasury, 867 Hawthorne
Ave SE, Salem, OR 97301-5241 or by electronic mail at
Information.Request@ost.state.or.us.
(b) The written request must include the
following information:
(A) The name and
address of the person requesting the public record;
(B) The telephone number or other contact
information of the person requesting the public record;
(C) A sufficiently detailed description of
the record(s) requested to inform the Oregon State Treasury to search for and
identify responsive records;
(D) If
requesting a fee waiver or reduction, a statement explaining how waiving or
reducing the fee primarily benefits the general public;
(E) The date the request is submitted;
and
(F) The physical signature of
the person requesting to inspect or receive copies of public records.
(4) When inspection or
copies are requested through the Oregon State Treasury's website, the
requirements of section (3) are fully met.
(5) When the Oregon State Treasury asks a
person requesting public records to clarify a request or to provide additional
information, the person requesting the public records must provide the
clarification or additional information within 60 days. If the person fails to
provide the information within 60 days, the Oregon State Treasury will close
the request and take no further action.
(6) When a cost estimate is received by the
person requesting public records, the person must confirm that they are willing
to pay an amount equal to or less to the estimated cost, and that the person
wants the Oregon State Treasury to continue locating, compiling, editing,
redacting, or otherwise processing information and records to respond to the
person's request. The confirmation must be received by the Oregon State
Treasury within 10 business days of the date sent to the person. If the person
fails to confirm the cost estimate, the Oregon State Treasury will close the
request and take no further action.
(7)
(a) The
Oregon State Treasury will send the person requesting public records an
itemized invoice of the actual cost to be responsive to the request. The person
requesting public records must pay the invoice in full within 60 days. If the
person requesting public records does not pay within 6o days, the Oregon State
Treasury will close the request and take no further action.
(b) The person requesting public records must
make payment to the Oregon State Treasury. The payment must be sent to the
Oregon State Treasury, Attention Accounts Payable, 867 Hawthorne Ave, Salem, OR
97301-5241.
Notes
Statutory/Other Authority: ORS 178.050 & ORS 192.311 - 192.478
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