Or. Admin. R. 589-007-0180 - Contracts for Educational Services Between Community Colleges and Local Joint Committees
(1)
Local joint committees, as private organizations, may contract with a community
college to provide services of an educational nature that are subject to the
approval of the Commission as identified in ORS
341.315.
(2) A community college may enter into
contracts with local joint committees to obtain educational services for
students enrolled in the community college as identified in ORS
341.440.
(3) Educational services provided under
contract between the community college and the local joint committee must meet
or exceed the accreditation requirements for Contractual Relationships with
Organizations Not Regionally Accredited of the Commission on Colleges and
Universities of the Northwest Association of Schools and of Colleges and
Universities or their successor to ensure full accreditation for the community
college.
(4) The applicable
requirements for contracted education services include but are not limited to:
(a) The primary purpose of offering the
course is educational.
(b) Any
course offered must be consistent with the institution's educational mission
and goals.
(c) Courses to be
offered and the value and level of their credit must be determined in
accordance with established institutional and Commission policies and
procedures.
(d) Courses offered
must remain under the sole and direct control of the community college, which
exercises ultimate and continuing responsibility for the performance of these
functions as it relates to:
(A) Recruitment
and advertising;
(B) Advising and
counseling students;
(C)
Appointment and validation of credentials of faculty and instructors teaching
the course;
(D) Admission of
students to courses and/or to the community college;
(E) Instruction in the courses;
(F) Evaluation of student progress;
(G) Record keeping;
(I) Tuition and/or fees charged, receipt and
disbursement of funds, and refund policy;
(J) Nature and location of courses;
(K) Library and information
resources;
(L) Additional data
including course outlines, syllabi, copies of exams, records of students and
evidence of equivalencies with established programs.
(5) Educational services provided
by the local joint committee under contract with the community college must
meet the standards for educational services provided by the college as
identified in ORS 341.440.
(6) Community colleges may not enter into a
contract where the community college is required to share any portion of FTE
reimbursement provided by the state.
(7) Contracts between the community college
and the local joint committee will be based upon reasonable costs associated
with the educational services provided under the contract.
(8) As set forth in ORS
341.440, the contract for
educational services between the community college and the local joint
committee will not exceed the costs that would otherwise be incurred by the
college to provide students with the same or similar services.
(9) Contracts for educational services
between the community college and the local joint committee may include those
core apprenticeship services as identified in OAR 589-007-0160. Services
provided must remain under the direct and sole control of the community college
and meet the standards of regular community college courses, programs and
services and are services that are best provided through the contractual
arrangement. The educational services that may be provided by the local joint
committee are limited to:
(a) Facilities for
apprenticeship related training courses;
(b) Assistance in recommending instructional
staff that meet the college requirements for college faculty and instructors;
(c) Related training instructors
to serve as instructors for college related training courses that meet the
college requirements for college faculty and instructors;
(d) Equipment, services and supplies to be
utilized for apprenticeship related training courses; and
(e) Assistance in the development of
curriculum and assessments for related training courses.
(10) Contracts for educational services
between the community college and the local joint committee will be consistent
with OAR 589-002-0500 and will clearly establish the requirements and
responsibilities of the community college and the local joint committee
following regional accreditation and other requirements. Contracts will be
executed by designated officers of the community college and the local joint
committee and will include the following elements:
(a) Identification of the work to be
performed, period of the agreement, and conditions under which renewal or
renegotiation of the contract would take place;
(b) Identification of the community college
as having ultimate responsibility for the performance of necessary control
functions for the educational offerings and offering academic credit;
(c) Establishment of the
responsibilities of the community college and the local joint committee
regarding:
(A) Indirect costs
(B) Approval of salaries
(C) Equipment
(D) Subcontracts and travel
(E) Property ownership and accountability
(F) Inventions and patents
(G) Publications and copyrights
(H) Accounting records and audits
(I) Security
(J) Termination costs
(K) Tuition refund
(L) Student records
(M) Faculty facilities
(N) Safety regulations
(O) Insurance coverage
(d) Demonstration that the regional
accreditation requirements have been met regarding:
(A) Enrollment agreements
(B) Tuition policies including rates, refunds
and cancellations and collection practices
(C) Student recruitment including advertising
and promotional literature and field agents.
Notes
Stat. Auth.: ORS 341.315
Stats. Implemented: ORS, 341.315, 341.440
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