Or. Admin. R. 647-040-0100 - Definitions
(1) "Actual and necessary" means that a
travel or other expense:
(a) Is an actual
expense incurred by a member in carrying out official duties; and
(b) The expense is necessary to enable the
member to carry out official duties.
(2) "Member" means any individual appointed
by the Director of Agriculture to serve on the Oregon Processed Vegetable
Commission.
(3) "Non-qualified
member" means a member other than a qualified member.
(4) "Other expenses" includes, but is not
limited to, expenses incurred by a member of the Oregon Processed Vegetable
Commission in employing a substitute to perform duties, including personal,
normally performed by the member which the member is unable to perform because
of the performance of official duties and which by the nature of such duties
cannot be delayed without risk to health or safety. No member shall be
reimbursed for expenses incurred in employing a substitute in excess of $25 per
day.
(5) "Official duties"
includes:
(a) Attendance at an Oregon
Processed Vegetable Commission meeting or subcommittee meeting;
(b) Substantial preparation for an Oregon
Processed Vegetable Commission meeting or subcommittee meeting;
(c) Attendance at a conference or other
activity as a representative of the Oregon Processed Vegetable Commission,
either at the request of the chair of the Oregon Processed Vegetable Commission
or as authorized in advance by a vote of the Oregon Processed Vegetable
Commission; and
(d) Legislative
testimony.
(6)
"Qualified member" means a member who is not in full-time public service and
who had an adjusted gross income in the previous tax year:
(a) Of less than $50,000, as reported on an
income tax return other than a joint income tax return; or
(b) Of less than $100,000, as reported on a
joint income tax return.
(7) "Travel and other expenses" includes
meals, overnight lodging, transportation, postage, and the cost of attending,
as a representative of the Oregon Processed Vegetable Commission, an event
associated with marketing, promoting, researching, or representing the
commodity, such as a trade show, stock show, county fair, state fair,
conference, or training. "Travel and other expenses" does not include:
(a) Attendance at a sporting event, concert,
theatrical or dance performance, or movie, including such events that occur at
a trade show, festival, stock show, county fair, state fair, conference, or
training;
(b) In-room movie
rental;
(c) Telephone charges that
are not associated with Oregon Processed Vegetable Commission
business;
(d) Use of a gym or
health club;
(e) Cost of a gift for
a host, business associate, family member, or Oregon Processed Vegetable
Commission member, employee, or contractor; or
(f) Alcoholic beverages.
Notes
Statutory/Other Authority: ORS 576.265 & ORS 576.304
Statutes/Other Implemented: ORS 576.265 & ORS 292.495
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