Or. Admin. R. 715-045-0062 - Application for Private Career School License Renewal
(1) Each school shall annually renew its
license. At least 60 calendar days prior to the anniversary date of its
license, the school must file with the Higher Education Coordinating Commission
a completed application for license renewal, including:
(a) Current financial reports as required by
OAR 715-045-0032;
(b) Financial
report certification form signed by the school's owner or chief administrative
officer;
(c) A current and accurate
enrollment agreement or contract;
(d) A copy of the catalog that will be in
effect for the instructional year that commences during the reporting period
for which the license is being renewed. The catalog submission must include an
indication of changes that have been made to the structure or wording of the
catalog contents;
(e) A copy of any
student handbook, addendums, or supplements to the school catalog, and any
additional policies and requirements provided to the student that will be in
effect for the instructional year that commences during the reporting period
for which the license is being renewed. Submission of these materials must
include an indication of changes that have been made to the structure or
wording of these materials as previously approved by the Department;
(f) Copies of any advertising materials used
to recruit new students;
(g)
Affidavit of ownership form, signed by all owners holding more than 10%
ownership in the school, or by the chief corporate officer (other than the
campus president) for publicly held companies;
(h) Affidavit of non-delinquency for student
refunds, signed by the school owner or chief administrative officer, as
described by OAR 715-045-0032(1)(f);
(i) Student enrollment, completion, and
placement information as described in subsection (3) of this rule;
(j) Roster of all instructional staff
utilized during the reporting period with dates of service and gross earnings
paid;
(k) Information regarding
changes to the instructional design as described in subsection (4) of this
rule;
(l) License renewal fee and
any outstanding penalties, late fees, or other charges owing to the
commission.
(2) If a
school has been licensed for three years or more and there are no changes in
the school's structure, the commission's executive director may allow the
school to submit an abbreviated renewal application that confirms the school's
compliance with applicable Oregon Revised Statutes and Oregon Administrative
Rules. Such abbreviated renewal application shall include the required renewal
fee.
(3) The school must provide
the following information on the forms provided by the commission for the
reporting period:
(a) Names and enrollment
information for all students continuing from the prior enrollment
period;
(b) Names and enrollment
information for all students who enrolled in the program during the reporting
period;
(c) Names and enrollment
information for all students who left the program without completing it during
the reporting period;
(d) Names and
enrollment information for all students who transferred between programs during
the reporting period;
(e) Names and
enrollment information for all students who were graduated from the program
during the reporting period; and
(f) Names of those who graduated and were
placed or are working in directly related occupations during the reporting
period, along with employer information.
(4) If any changes have occurred in the
instructional design for any course or program during the previous reporting
period or changes are anticipated during the new reporting period, these
changes will be submitted to the commission for review and approval.
(5) If the applicant school accepts
enrollment of minors, or employs agents who have contact with persons under the
age of 18 on behalf of the applicant school, the provisions of OAR 715-045-0003 will apply to any subject individuals the school currently employs or proposes
to hire.
(6) An application for
renewal of license shall be considered late if not postmarked (or date stamped
if hand delivered to the commission) before or on the due date. The executive
director, as allowed under ORS
345.995 and OAR 715-045-0190, may impose a late fee for each calendar day the renewal
application is late. Such fees, where applicable, shall be included with the
renewal application.
(7) The
commission may invoke license suspension as defined in OAR 715-045-0001 and
begin license revocation procedures when:
(a)
A school fails to submit the application for license renewal by the due date as
described in subsection (1) of this rule;
(b) The application does not include accurate
or adequate, or complete materials necessary for license renewal; or
(c) The school has been issued a notice for
corrective action and is not making satisfactory progress to comply with all
provisions of the program improvement plan.
(8) License renewal may be denied when a
renewal application is incomplete or received by the commission less than 30
days before the license expiration date, except that the Executive Director may
grant an extension of the current license pending completion of the renewal
application if requested by the school. Pursuant to ORS
183.484,
denial of license renewal on these grounds is an order in other than a
contested case. Appeal of the decision to deny may be made by written request
to the Circuit Court within 60 days of the issuance of the denial
order.
(9) The executive director
may conditionally approve a license renewal providing a school agrees to a
program improvement plan acceptable to the executive director. Conditional
license approval shall be subject to the provisions of ORS
345.030(8).
The conditional license issued by the commission shall include the period and
dates of effectiveness of the license.
Notes
Statutory/Other Authority: ORS 345.030
Statutes/Other Implemented: ORS 345.030 & 2017 Oregon Laws Chapter 422
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