25 Pa. Code § 109.810 - Reporting and notification requirements
(a) Beginning November 13, 2009, a laboratory
accredited under Chapter 252 (relating to environmental laboratory
accreditation) shall electronically report to the Department on behalf of the
public water supplier and in accordance with the reporting requirements under
§
109.701(a)
(relating to reporting and recordkeeping) the results of test measurements or
analyses performed by the laboratory under this chapter using a secure computer
application provided by the Department. In the event of a Department computer
application failure, the Department will notify the laboratory of an alternate
reporting method. In the event that a laboratory is unable to submit data
electronically, due to circumstances beyond its control, the laboratory shall
notify the Department prior to the applicable reporting deadline. If the
Department determines that the circumstances were beyond the control of the
laboratory, the Department will specify a temporary, alternate reporting method
the laboratory shall use to meet the reporting deadline.
(1) Unless a different reporting period is
specified in this chapter, these results shall be reported within either the
first 10 days following the month in which the result is determined or the
first 10 days following the end of the required monitoring period as stipulated
by the Department, whichever is shorter.
(2) Beginning November 23, 2009, an
accredited laboratory and the public water supplier shall be given until the
10th of the following month to review and update submitted data using a secure
computer application provided by the Department. Omissions and data errors
remaining after the review period shall be considered reporting violations of
the public water supplier.
(b) A laboratory accredited under Chapter 252
shall whenever the results of test measurements or analyses performed by the
laboratory under this chapter indicate an MCL, MRDL or a treatment technique
performance requirement under §
109.202 (relating to State MCLs,
MRDLs and treatment technique requirements) is exceeded, or any individual tap
sample result exceeds the action level value specified in §
109.1102(a)
(relating to action levels and treatment technique requirements), or a sample
result requires the collection of check or confirmation samples under §
109.301 (relating to general
monitoring requirements), or any check sample collected under §
109.301(3) is
total coliform-positive, or a sample collected by a seasonal system as part of
a Department-approved start-up procedure under §
109.301(3)(i)(c)
is total coliform-positive, or a sample collected under Subchapter M (relating
to additional requirements for groundwater sources) is E.
coli-positive:
(1) Notify the public
water supplier by telephone within 1 hour of the laboratory's determination. If
the supplier cannot be reached within that time, notify the Department by
telephone within 2 hours of the determination. If it is necessary for the
laboratory to contact the Department after the Department's routine business
hours, the laboratory shall contact the appropriate Department regional
office's after-hours emergency response telephone number and provide
information regarding the occurrence, the name of a contact person and the
telephone number where that individual may be reached in the event further
information is needed. If the Department's appropriate emergency number cannot
be reached, the laboratory shall notify the appropriate Department regional
office by telephone within 1 hour of the beginning of the next business day.
Each accredited laboratory shall be responsible for the following:
(i) Obtaining and then maintaining the
Department's current after-hours emergency response telephone numbers for each
applicable regional office.
(ii)
Establishing or updating a standard operating procedure by November 8, 2002,
and at least annually thereafter to provide the information needed to report
the occurrences to the Department. The information regarding the public water
system must include, but is not limited to, the PWSID number of the system, the
system's name, the contaminant involved in the occurrence, the level of the
contaminant found, where the sample was collected, the dates and times that the
sample was collected and analyzed, the name and identification number of the
accredited laboratory, the name and telephone number of a contact person at the
laboratory and what steps the laboratory took to contact the public water
system before calling the Department.
(2) Notify the appropriate Department
district office in writing within 24 hours of the determination. For the
purpose of determining compliance with this requirement, the postmark, if the
notice is mailed, or the date the notice is received by the Department,
whichever is earlier, will be used. Upon approval by the Department, the notice
may be made electronically to the Department as long as the information is
received within the 24-hour deadline.
(c) A laboratory accredited under Chapter 252
shall meet the requirements under subsections (a) and (b), regarding the
results of test measurements or analyses performed by the laboratory under this
chapter, unless the laboratory assigns in writing the responsibility for
reporting and notification to another accredited laboratory.
(d) A laboratory accredited under Chapter 252
shall be responsible for the accurate reporting of data required under this
section to the Department.
Notes
The provisions of this § 109.810 amended under 27 Pa.C.S. §§ 4103(a), 4104 and 4105; section 4 of the Pennsylvania Safe Drinking Water Act (35 P.S. § 721.4); and section 1920-A of The Administrative Code of 1921 (71 P.S. § 510-20).
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