25 Pa. Code § 245.516 - Recordkeeping requirements
(a) Owners
and operators of aboveground storage tank systems shall maintain records as
required under this chapter and provide records, as requested, and cooperate
fully with inspections, monitoring and testing conducted by the Department,
certified installers or certified inspectors. Owners and operators shall
provide records and cooperate fully in response to requests for document
submission, testing and monitoring by the owner or operator under section
107(c) of the act (35 P.S. §
6021.107(c)).
(b) Owners and operators shall maintain
required records either onsite at the storage tank facility or at a readily
available alternative site. Records maintained at the storage tank facility
shall be immediately available for inspection by the Department and certified
inspectors. If records are maintained offsite, the records shall be easily
obtained and provided for inspection or for review by the Department upon
request.
(c)
Recordkeeping. Owners and operators shall maintain all of the
following records for aboveground storage tank systems for the operational life
of the tank system and retain the records for a minimum of 1 year after the
tank system has been permanently closed:
(1)
Original installation and modification of aboveground storage tank system
design specifications.
(2) Any
variance issued for the aboveground storage tank system under §
245.503 (relating to
variances).
(3) The permits issued
under Subchapter C (relating to permitting of underground and aboveground
storage tank systems and facilities).
(4) Tank handling activity installation,
relocation, reconstruction and major modification inspection results.
(5) The notices of releases submitted under
§
245.305 (relating to reporting
releases).
(6) Applicable
manufacturer's documentation for the aboveground storage tank system and any
ancillary equipment.
(7)
Third-party out-of-service inspection reports.
(8) Written or electronic log entry
information as required under §
245.514(b)
(relating to security).
(9) The
current registration certificate.
(10) The leak detection records for the past
12 months.
(11) The last two
results of cathodic protection monitoring, when a cathodic protection system is
in use under §
245.532 (relating to cathodic
protection systems).
(12) The
routine 72-hour visual and monthly maintenance inspections for the past 12
months.
(13) The last third-party
in-service inspection report.
(14)
A properly completed closure report and results of the site assessment
conducted at permanent closure or change-in-service under §
245.561 (relating to permanent
closure or change-in-service).
(15)
Documentation of investigations of suspected releases in accordance with §
245.304 (relating to investigation
and reporting of suspected releases).
(16) Documentation of the last three
impressed current cathodic protection system checks for each 60-day period
under § 245.532.
Notes
This section cited in 25 Pa. Code § 245.523 (relating to aboveground storage tanks in underground vaults); 25 Pa. Code § 245.532 (relating to cathodic protection systems); 25 Pa. Code § 245.553 (relating to out-of-service inspections); and 25 Pa. Code § 245.554 (relating to installation and modification inspections).
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