46 Pa. Code § 15.63 - Public works/engineering records
Public works/engineering records shall be maintained as follows:
(1)
Applications/licenses/permits for access driveway locations,
handicapped parking spaces, load zones and signs.
(i)
Annual or short-term.
Retain these records 3 years after expiration.
(ii)
Continuing/indefinite.
Retain these records until revoked or suspended.
(2)
Complaints and notification of
hazards. Retain these records 2 years after correction/final
resolution.
(3)
Construction records.
(i)
Engineering and survey notes and drawings. Retain these
records permanently.
(ii)
Plans and specifications. Retain these records until structure
is reconstructed or is no longer municipal property/responsibility; transfer to
new owner, if appropriate.
(4)
Equipment records.
Retain these records for life of equipment.
(5)
Highway transfers. These
records include agreements, encumbrances, engineering data, general project
information, maps, resolutions and other supporting papers. Retain these
records permanently.
(6)
Liquid fuels tax records. Retain these records 7
years.
(7)
Maintenance
records-road/building/facility.
(i)
Routine. Retain these records 5 years.
(ii)
Structural. Retain
these records until structure is reconstructed or is no longer municipal
property/responsibility; transfer to new owner, if appropriate.
(8)
Maps. Retain
1 copy permanently. Retain other copies until superseded or obsolete.
(9)
Motor vehicle records.
Retain these records until retirement or sale of vehicle; transfer to new owner
if appropriate.
(10)
Road
and bridge books and papers. Retain these records
permanently.
(11)
Road
mileage reports submitted to the Department of Transportation. Retain
these records permanently.
(12)
Road operations procedures. Retain these records until
superseded.
(13)
Stormwater
management records, including agreements and requirements, applications for
reimbursement, copies of county plan, site plans and technical studies
. Retain these records permanently.
(14)
Street light records.
(i)
Installation records and
plans. Retain these records until light is removed or
replaced.
(ii)
Routine
maintenance records. Retain these records 5 years.
(15)
Street
records.
(i)
Assessment
notification records. Retain these records 3 years after all payments
have been made.
(ii)
Opening orders and deeds of dedication. Retain these records
permanently.
(iii)
Street
cut/excavation permits. Retain these records 5 years.
(16)
Traffic sign and
signal records, including installation and maintenance records, permits and
plans. Retain these records until sign/signal is removed or
replaced.
(17)
Traffic
studies, including delay and traffic flow studies, speed, time and
volume. Retain these records as long as of administrative
value.
(18)
Transportation
system performance forms submitted to the Department of Transportation
. Retain these records 3 years.
(19)
Underground conduit
records. Retain these records permanently.
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.