67 Pa. Code § 171b.4 - System use
(a)
Certification required. A school entity, a system administrator acting on the school
entity-s behalf or a contracted company that provides pupil transportation must only use a system certified
by the Department.
(b)
Installation, testing, operation
and repair. A system must be installed, tested, operated and repaired in accordance with the
manufacturer-s or vendor-s specifications.
(c)
Record of
inspection and compliance. A school entity, a system administrator acting on the school entity-s
behalf or a contracted company that provides pupil transportation must routinely, and no less than
semi-annually, inspect its system to ensure the system is operating in accordance with manufacturer or vendor
specifications. The school entity, system administrator acting on the school entity-s behalf or contracted
company that provides pupil transportation must make a written record of each inspection and log any remedial
measures taken for the system to comply with the manufacturer-s or vendor-s specifications.
(d)
Required documentation. A school entity, a system
administrator acting on the school entity-s behalf or a contracted company that provides pupil transportation
must retain its records of inspection and compliance with the manufacturer-s or vendor-s specifications for a
period of no less than 1 year from final disposition of an alleged violation of 75 Pa.C.S. §
3345.1(a).
Records of inspection and compliance shall constitute written documentation that the system is operating
correctly as required by 75 Pa.C.S. §
3345.1(d).
(e)
Use of recorded images. A school entity, a system administrator acting on the school
entity-s behalf or a contracted company that provides pupil transportation must ensure that recorded images
of alleged violations of 75 Pa.C.S. §
3345.1(a) are only used per the limitations of 75 Pa.C.S. §
3345.1(e)(1), except that a school entity, a system administrator acting on the school entity-s behalf or a
contracted company that provides pupil transportation may disclose the recorded images when required to
comply with a court order issued under 75 Pa.C.S. §
3345.1(e)(1)(iii).
(f)
Destruction of recorded images. A school entity, a
system administrator acting on the school entity-s behalf or a contracted company that provides pupil
transportation must destroy recorded images of an alleged violation of 75 Pa.C.S. §
3345.1(a) within 1
year of final disposition of the recorded event. Final disposition shall mean the following:
(1) When the recorded images are not included on a certificate under 75 Pa.C.S. §
3345.1(d), the date of the alleged violation of 75 Pa.C.S. §
3345.1(a).
(2) When the recorded images are included on a certificate under 75 Pa.C.S. §
3345.1(d), 3 years after the alleged violation of 75 Pa.C.S. §
3345.1(a).
Notes
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(a) Certification required. A school entity, a system administrator acting on the school entity-s behalf or a contracted company that provides pupil transportation must only use a system certified by the Department.
(b) Installation, testing, operation and repair. A system must be installed, tested, operated and repaired in accordance with the manufacturer-s or vendor-s specifications.
(c) Record of inspection and compliance. A school entity, a system administrator acting on the school entity-s behalf or a contracted company that provides pupil transportation must routinely, and no less than semi-annually, inspect its system to ensure the system is operating in accordance with manufacturer or vendor specifications. The school entity, system administrator acting on the school entity-s behalf or contracted company that provides pupil transportation must make a written record of each inspection and log any remedial measures taken for the system to comply with the manufacturer-s or vendor-s specifications.
(d) Required documentation. A school entity, a system administrator acting on the school entity-s behalf or a contracted company that provides pupil transportation must retain its records of inspection and compliance with the manufacturer-s or vendor-s specifications for a period of no less than 1 year from final disposition of an alleged violation of 75 Pa.C.S. § 3345.1(a). Records of inspection and compliance shall constitute written documentation that the system is operating correctly as required by 75 Pa.C.S. § 3345.1(d).
(e) Use of recorded images. A school entity, a system administrator acting on the school entity-s behalf or a contracted company that provides pupil transportation must ensure that recorded images of alleged violations of 75 Pa.C.S. § 3345.1(a) are only used per the limitations of 75 Pa.C.S. § 3345.1(e)(1), except that a school entity, a system administrator acting on the school entity-s behalf or a contracted company that provides pupil transportation may disclose the recorded images when required to comply with a court order issued under 75 Pa.C.S. § 3345.1(e)(1)(iii).
(f) Destruction of recorded images. A school entity, a system administrator acting on the school entity-s behalf or a contracted company that provides pupil transportation must destroy recorded images of an alleged violation of 75 Pa.C.S. § 3345.1(a) within 1 year of final disposition of the recorded event. Final disposition shall mean the following:
(1) When the recorded images are not included on a certificate under 75 Pa.C.S. § 3345.1(d), the date of the alleged violation of 75 Pa.C.S. § 3345.1(a).
(2) When the recorded images are included on a certificate under 75 Pa.C.S. § 3345.1(d), 3 years after the alleged violation of 75 Pa.C.S. § 3345.1(a).