A. Scope.
The State Agency procedures for determining the eligibility of
public agencies and non-profit educational and public health institutions and
organizations in the State shall be those standards and guidelines as set forth
in FPMR 101-44.207.
B.
Determination of Eligibility.
The State Agency is responsible for the determination that an
applicant is eligible as a public agency or a non-profit educational or public
health institution or organization to participate in the program and receive
donations of surplus personal property, and to utilize such property for the
purposes authorized by the act. In establishing a listing of potential donees
the following sources of information will be utilized:
(1) Public Agencies
(a) The Secretary of State
(b) The South Carolina Legislative
Manual
(2) Non-profit,
Tax-exempt Institutions
(a) State Departments
of Education, Higher Education, Public Health, Mental Health, Mental
Retardation, Youth Services and others for listing of all local units approved
or licensed by them.
(b) Existing
records of institutions now eligible under the existing Surplus Property
Program.
(c) State and regional
organizations and associations.
(d)
Inquiries, letters, telephone calls, etc., received regarding
eligibility.
(e) Contacts may be
made by letter, telephone calls, general meetings, or conferences with above
groups, supplemented when necessary by news release, information bulletins.
Special efforts will be made to present the Surplus Property Program at
conferences and meetings.
C.
(1) As a
condition of eligibility each unit will be required to file with the State
Agency:
(a) An Application Certificate and
Agreement Form signed by the Chief Administrative Officer accepting the terms
and conditions under which property will be transferred.
(b) A written authorization from the Chief
Administrative Officer or executive head of the donee activity, or a resolution
of the governing body, designating one or more representatives to act for the
applicant, obligate any necessary funds, and execute issue sheets.
(c) Assurance of Compliance indicating
acceptance of Civil Rights and Non-Discrimination on the basis of sex in
accordance with GSA regulations and requirements.
(d) A Directory Information Form including
legal name of applicant, address and telephone number and their status as a
public agency or non-profit, tax-exempt educational, or public health
unit.
(e) Details and scope of
their program including their different activities and functions.
(f) Listing as to the types and kinds of
equipment, vehicles, machines or other items they need.
(g) Financial information if necessary to
help in evaluation of their relative needs and resources.
(h) Proof of their tax-exemption under
Section
501 of the Internal Revenue Code of 1954
(for non-profit units only.)
(i)
Proof that the applicant is approved, accredited or licensed in accordance with
FPMR
101-44.207.
D. Maintaining Eligibility.
(1) Eligibility files are maintained for each
donee, alphabetically by County.
(2) The State Agency shall update each
donee's eligibility on a periodic basis, but not less than once every three
years, to ensure continuing eligibility.
(3) The State Agency shall terminate its
distribution of property to the activity when the eligible donee ceases to
operate, loses its license, accreditation, or approval or otherwise fails to
maintain its eligibility status.
(4) The State Agency may, at its option,
terminate distribution of property to the donee if service charge accounts are
delinquent ninety days or more, or at any time the State Agency determines that
the activity is without adequate resources to pay its obligations.
E. Conditional Eligibility.
(1) In certain cases where newly organized
activities have not commenced operations or may not have been approved,
accredited, or licensed as may be required as eligible donees, the State Agency
may, under certain circumstances as outlined in FPMR
101-44.207(i), establish a
conditional eligibility for the activity.
