Tenn. Comp. R. & Regs. 0420-04-01-.12 - APPLICATION PROCEDURES

(1) By March 1 of each year, DOC Youth Services shall mail to each eligible county and to other eligible applicants an application packet containing the funds availability notice, concept paper forms, application forms, rules to govern the distribution of the funds, and a copy of the contract which will be used.

(2) DOC staff will be available to provide assistance to applicants in completing application forms.

(3) Applicants are encouraged to submit a concept paper, due on April 1 of each year, to be reviewed by project staff for strengths and deficits. Such concept paper must include at a minimum the following: a brief description of the services to be provided, a description of the target population, a statement of impact relating to the number of commitments to DOC , and a line item estimated budget.

(4) Two copies of the application with original signatures and ten additional copies must be received by 4:00 p.m., CST on May 1 of each year. If May 1 is a holiday or on the weekend, the deadline shall be 4:00 p.m., CST on the next state business day.

(5) Applications received after the deadline shall be returned unopened to the sender.

(6) Applications not including the following shall be rejected without further consideration.

(a) letters of endorsement from the DOC regional or district director, the juvenile court judge(s), and the sheriff((s) of the affected geographic areas;

(b) original signatures of the parties legally authorized to enter into contracts if an entity of government is the applicant. Any application submitted by a county or municipal government must also include the signature of the juvenile court judge exercising jurisdiction in that county or municipality.

(c) original signature of the agency director if the applicant is a public or private corporation; and

(d) documentation of agreement from the juvenile court judge to use the services only as a dispositional alternative to commitment to DOC and to set as a target the maximum number of youth it will commit to DOC during the project period.

(7) All applicants will be automatically notified of receipt of and the identification number assigned to their application. If acknowledgment is not received within three weeks after the deadline date, the applicant should notify DOC Youth Services.

(8) Contents of all applications shall be public information after grant contracts are fully executed. Such information will be made available for inspection upon request during regular state business hours.

(9) Public and private corporation applicants must include the following in the application:

(a) a description of the agency's qualifications to provide the services described including any previous grants;

(b) the agency's charter of incorporation; and

(c) a list of the agency's Board of Directors.

Notes

Tenn. Comp. R. & Regs. 0420-04-01-.12

Original rule filed October 28, 1986; effective January 27, 1987. Amendment filed April 27, 1987; effective July 29, 1987. Amendment filed January 20, 1988; effective April 27, 1988.

Authority: T.C.A. § § 4-3-603 and 4-3-606.