Tenn. Comp. R. & Regs. 0690-02-01-.18 - DISPOSAL OF FORESTRY PRODUCTS
(1) The department
having jurisdiction over the producing facility is designated as the agency for
disposal of forestry products. Procedures to be followed in the disposal of
forestry products are outlined below.
(a)
Commercially feasible sales that are conducted to meet established objectives
of timber and wildlife management shall be conducted as follows:
1. Such sales shall be under sealed bids,
publicly advertised, opened, and recorded.
2. Notice of each sale shall be entered in at
least one (1) newspaper of general circulation in the county or counties in
which the sale is to be made. Invitations to bid shall specify the terms and
conditions of the sale and the date the bids will be publicly opened and
recorded, which shall be not less than twenty (20) days after the date of
mailing, excluding Saturdays, Sundays, and holidays.
3. The bid of the highest responsible bidder
who accepts the terms and conditions contained in the invitations to bid shall
be selected.
4. The successful
bidder shall be required to sign a timber sale contract at which time he will
pay the full purchase price and post a performance bond equaling seven (7)
percent of the sale price of the timber.
5. Payment of both of the above amounts shall
be by certified or cashier's checks, payable to the disposing agency.
6. Official records of the sale will be
maintained in the Nashville office of the department having jurisdiction over
the producing agency. Copies of the documents described in (a)1 through (a)5
above shall be forwarded to State Personal Property Utilization Division for
review.
(b) The
following procedures shall be followed when commercially feasible sales are
conducted as a result of natural or man made catastrophes, such as ice storms,
wind storms, wildfire, or insect and disease attacks occur:
1. The department having jurisdiction over
the producing facility will notify prospective buyers when catastrophes occur
that require emergency sales. Also, a notice of the sale will be entered in at
least one (1) newspaper of general circulation in the county or counties in
which the catastrophe occurred.
2.
A set price will be established for each forestry product in the sale which all
contractors will be required to pay. The price of each product will be
periodically reviewed and will be revised if deemed necessary. Adequate
documentation shall be provided concerning the establishment of prices, and
shall be dated and signed by the official or officials establishing the prices.
This documentation shall be made a part of the official records of the
sale.
3. All contractors will be
required to sign a timber sale contract specifying the amount, time limit, the
amount of performance bond, and other details of the sale.
4. Payments shall be made by certified or
cashier's checks payable to the producing agency.
5. Official records shall be maintained in
the Nashville office of the department having jurisdiction over the producing
facility. Copies of the documents described in (b)1 through (b)4 above shall be
forwarded to State Personal Property Utilization Division for review.
(c) The following procedures will
be followed when sales are conducted which are not commercially feasible
because they do not contain sufficient volume, or the timber is too scattered.
1. All timber involved in this type of sale
will be harvested by the producing facility personnel and sold at the highest
price obtainable.
2. If possible,
the department designated as agent shall obtain three written bids. If not
possible, documentation shall be provided setting out reasons why bids could
not be obtained. This documentation shall be made a part of the official
records of the sale.
3. All sales
shall be approved in writing by the commissioner or head of the department or
agency having jurisdiction over the producing facility, and made a part of the
official records of the sale.
4.
The successful bidder will not be required to sign a timber sale contract or
post a performance bond.
5. All
checks shall be made payable to the producing facility.
6. Official records shall be maintained in
the office of the producing facility in the Nashville office of the department
having jurisdiction over the producing facility. Copies of the documents
described in (c)2 through (c)5 above shall be forwarded to State Personal
Property Utilization Division for review.
Notes
Authority: T.C.A. ยงยง12-235 through 12-238 and Public Acts of 1976, Chapter 821.
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