Tenn. Comp. R. & Regs. 0940-01-10-.11 - PUBLIC RECORDS REQUEST RESPONSE FORM

PUBLIC RECORDS REQUEST RESPONSE FORM

TN Department of Mental Health and

Substance Abuse Services

[Date]

[Requestor's Name and Contact Information]:

In response to your records request received on [Date Request Received], our office is taking the action(s)1 indicated below:

[] The public record(s) responsive to your request will be made available for inspection:

Location:___________________________________________________

Date & Time:_______________________________________________

[] Copies of public record(s) responsive to your request are:

[] Attached;

[] Available for pickup at the following location:

_____________________________________________________; or

[] Being delivered via: [] USPS First-Class Mail [] Electronically [] Other:_________________________

[] Your request is denied on the following grounds:

[] Your request was not sufficiently detailed to enable identification of the specific requested record(s). You need to provide additional information to identify the requested record(s). [] No such record(s) exists or this office does not maintain record(s) responsive to your request.

[] No proof of Tennessee citizenship was presented with your request. Your request will be reconsidered upon presentation of an adequate form of identification.

[] You are not a Tennessee citizen.

[] You have not paid the estimated copying/production fees.

[] The following state, federal, or other applicable law prohibits disclosure of the requested records:

________________________________________________________________________.

[] It is not practicable for the records you requested to be made promptly available for inspection and/or copying because:

[] It has not yet been determined that records responsive to your request exist; or

[] This office is still in the process of retrieving, reviewing, and/or redacting the requested records.

The time reasonably necessary to produce the record(s) or information and/or to make a determination of a proper response to your request is: _______________________________________.

If you have any additional questions regarding your record request, please contact [Records Custodian or Public Records Request Coordinator].

Sincerely,

[Records Custodian or Public Record Request Coordinator] [Name, Title, and Contact Information]

_____________________________

1 If all requested records do not have the same response, so indicate.

Notes

Tenn. Comp. R. & Regs. 0940-01-10-.11

Original rule filed October 5, 2018; effective 1/3/2019.

Authority: T.C.A. §§ 10-7-503, 33-1-302, 33-1-303, 33-1-305, and 33-1-309.