Tenn. Comp. R. & Regs. 1200-07-03-.06 - DATA AVAILABILITY

(1) Within thirty (30) days after all hospitals' claims data has been accumulated into the Department's master database, and has been processed and verified, the Department will send THA a copy of the entire database.

(2) The Commissioner has the authority to delay release of any particular data element(s) if it is determined that the quality or completeness of the information is not acceptable.

(3) The Department may create reports for public release using any available processed and verified aggregate data. It may also provide custom reports, as requested by the public, using any available processed and verified aggregate data. Facility specific aggregate data reports will not be released to the public until the final data set for the calendar year has been processed and verified.

(4) A contractual agent of the Department or of the THA may receive reports of any record necessary, together with any needed patient identifiers, to carry out their contractual duties. This includes any organization contracted with to provide editing, quality control, database management services, or research for the Department or the THA. Any such contractual agent must agree in writing to establish and maintain appropriate controls to protect the confidentiality of the data and must agree to return or destroy any data or records at the termination of the contract.

(5) Record level data files will be made available for public release and purchase under the following conditions. The fee for a quarter of inpatient data will be $300. The fee for a quarter of outpatient data will be $300. The fee for a subset of a quarter of data, inpatient or outpatient, will be $300. The Department maintains a proprietary interest in all record level data files it sells or distributes and such files are made available solely for use by the purchaser and may not be given or sold to another entity. No record level data files will be made available for public release and purchase until eighteen months following the close of the data year.

Notes

Tenn. Comp. R. & Regs. 1200-07-03-.06

Original rule filed July 30, 1987; effective September 13, 1987. Repeal and new rule filed May 7, 1997; effective July 21, 1997. Repeal and new rule filed June 14, 2006; effective August 28, 2006.

Authority: T.C.A. §§ 4-5-202, 4-5-204, and 68-1-108.