26 Tex. Admin. Code § 52.113 - Record Retention and Disposition
(a) Except as
provided in subsections (c) and (d), a contractor must retain a record in the
form in which it was created as follows:
(1)
a record developed and maintained in accordance with § 49.305 of this
subchapter (relating to Records) until the latest of the following:
(A) seven years after the contractor submits
a claim for the service about which the record relates;
(B) seven years after all issues that arise
from any litigation, claim, negotiation, audit, open records request,
administrative review, or other action involving the record are resolved;
or
(C) the individual about whom
the record relates becomes 21 years of age.
(2) its contract and any contract
solicitation documents until the later of the following:
(A) seven years after the contract expires or
is terminated; or
(B) seven years
after all issues that arise from any litigation, claim, negotiation, audit,
open records request, administrative review, or other action involving the
contract are resolved.
(b) If a contractor destroys records
containing confidential information, the records must be destroyed in a manner
that makes the confidential information unusable, as follows:
(1) for paper, film, and other hard copy
records, shredding, pulping, or burning; and
(2) for electronic records, disintegration,
degaussing, digital shredding, or using specialized software to copy over the
data.
(c) If applicable
law, the contract, or rules governing services provided under the contract
require a contractor to retain records for a longer period than described in
subsection (a) of this section, the contractor must retain the records for the
longer period.
(d) A contractor is
not required to comply with subsection (a) of this section for a record not
required by applicable law, rule, or the contract to be in the contractor's
possession on September 1, 2018.
Notes
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