Utah Admin. Code R436-12-2 - Qualifications for Local Registrars to Issue Certified Copies of Vital Statistics Records

In addition to compliance with pertinent state statutes, standards for vital statistics registration and certification in local health departments are as follows:

(1) The full-time health director shall designate a specific position to have the responsibility of Deputy Local Registrar.

(2) The Deputy Local Registrar shall have adequate staff to provide necessary services in county offices during working hours of the office.

(3) Adequate office space shall be provided to house the required staff.

(4) Arrangements shall be made for the issuance of burial permits 365 days a year.

(5) No copies will remain on file in the county office unless they have been authorized by the State Registrar.

(6) Before a local registrar shall be authorized to issue certified copies of birth and death certificates as provided in Section 26-2-21, a written procedure shall be prepared and approved by the State Registrar. In addition, the local registrar shall demonstrate the availability of the following capabilities:

(a) Office equipment to provide for access to data applications including:

(i) Online Link for Issuing Vital Events Records;

(ii) Secure Internet Link for Vital Event Records; and

(iii) printing and copying of certificates and permits.

(b) adequate staff and facilities so that the confidentiality of the vital statistics certificates is maintained, and certified copies are issued only to persons who meet the criteria provided in Section 26-2-22; and

(c) secure storage and protocols for the management of security paper for printing vital events certificates.

Notes

Utah Admin. Code R436-12-2

Adopted by Utah State Bulletin Number 2022-07, effective 3/16/2022