Wash. Admin. Code § 392-700-175 - Required documentation and reporting
(1) Student documentation:
(a) The program shall submit to the reporting
district, tribal compact school, charter school, or direct funded technical
college monthly the program's enrollment and maintain and make available upon
request the following documentation to support the monthly enrollment claimed:
(i) Each student's eligibility pursuant to
WAC 392-700-035;
(ii) Evidence of each student's enrollment
requirements under WAC 392-700-160 to include:
(A) Enrollment in district, tribal compact
school, charter school, or direct funded technical college;
(B) Evidence of minimum attendance period;
and
(C) Earned indicators of
academic progress.
(D) Evidence of
weekly status check.
(iii) Case management support pursuant to WAC
392-700-085.
(b) The district, tribal compact school,
charter school, agency, or college operating the program shall comply with all
state and federal laws related to the privacy, sharing, and retention of
student records.
(c) Access to all
student records will be provided in accordance with the Family Educational
Rights and Privacy Act (FERPA).
(2) CEDARS student reporting. Approved
programs are responsible for submitting all required student information to
OSPI in accordance with the CEDARS reporting guidance and reengagement
operational instructions.
(3)
Annual reporting.
(a) The program will
prepare and submit an annual performance report to the district, tribal compact
school, charter school, agency, or college under which the program is operating
no later than October 1st.
(b) The
district or direct funded technical college who reports the student enrollment
for state funding will review and submit the program's annual performance
report to OSPI no later than November 1st. The annual performance must be
completed using the designated OSPI reporting tool.
(c)
(i) The
annual report will provide the previous school year's student level data:
(ii) A list of the program's
enrolled students by:
(A) Gender, age,
race/ethnicity;
(B) Earned
credentials as defined in WAC
392-700-015(11);
(C) Attained indicators of academic progress
as defined in WAC
392-700-015(15).
For high school and college credit, detail the subject area;
(D) The number of months each enrolled
student was claimed for state funding;
(E) The number of months each enrolled
student was served;
(F) The status
of each enrolled student at the end of the school year (graduated, continuing,
exited by student choice, exited by program choice, or turned twenty-one during
the school year).
Notes
Statutory Authority:
RCW
28A.175.100 and
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