(1)
Definition. Except for requests for assistance to review or obtain documents on
the commission's web site, any request for identifiable public records is a
request for public records to which the commission must respond in compliance
with the Public Records Act. Requests for public records do not include:
(a) Requests for general information about a
subject or company that the commission regulates;
(b) Standing or ongoing requests for records
that do not exist at the time the commission receives the request;
(c) Requests that the commission create a new
document that compiles, organizes, collates, analyzes, summarizes, or is
otherwise derived from existing commission records; or
(d) Requests for all or substantially all
records prepared, owned, used, or retained by the commission.
(2)
Form of
request.
(a)
Public records
request form. Any person making a request for public records should
complete the commission's Online Records Request Form. Persons can access this
form on the commission's web site and may contact the records center for
assistance.
(b)
Other
writing. A person who is unable or elects not to use the commission's
Online Records Request Form may submit a letter or email to the records center.
Such a request should contain the information listed in subsection (3) of this
section.
(c)
Telephone or
in-person requests. The commission will honor requests for public
records made in person or by telephone to the public records officer during the
commission's customary business hours. Any such request should include the
information listed in subsection (3) of this section. The public records
officer will subsequently confirm receipt of this information and the substance
of the request in a written communication to the requester.
(3)
Needed
information. Any request for public records should include the following
information that the commission needs to respond to the request:
(a) The requester's name, physical address,
email address, and telephone number;
(b) The date on which the requester submits
the request;
(c) The identity of
any individual, business, or other organization for whom the requester is
making the request, if not only for the requester person-ally;
(d) A clear statement that the requester is
requesting public records;
(e) An
election of whether the requester wants to inspect the public records, obtain
copies, or both;
(f) A clear
description of the identifiable public records the requester is requesting;
and
(g) A statement of whether the
requester is requesting a list of individuals to be used for any commercial
purposes.
(4)
Requester's failure or refusal to provide information. The public
records officer will identify any information the commission needs that a
requester has not included in a request for public records and will work with
the requester to provide that information. If a requester refuses to provide
his or her identity or sufficient other information, the commission will
respond to the request to the extent feasible and consistent with applicable
law.
