In accordance with the requirements of RCW 42.17.290 that
agencies prevent unreasonable invasions of privacy, protect public records from
damage or disorganization, and prevent excessive interference with essential
functions of the agency, public records are only obtainable by members of the
public when those members of the public comply with the following
procedures:
(1) A request shall be
made in writing upon a form prescribed by the district which shall be available
at the district administrative office. The form shall be presented by mail or
during customary office hours to the public records officer or, if the public
records officer is not available, to any member of the district's staff at the
district administrative office for forwarding to the records officer. The
request shall include:
(a) The name, address,
and telephone number of the person requesting the record;
(b) The time of day and calendar date on
which the request was made;
(c) If
the matter requested is referenced within the current index maintained by the
public records officer, a reference to the requested record as it is described
in such current index;
(d) If the
requested matter is not identifiable by reference to the current index, an
appropriate description of the record requested;
(e) If the requested record includes a list
of individuals, a sworn certification and declaration by the requester that the
list and names will not be used for any commercial purpose.
(2) In all cases in which a member
of the public is making a request, it shall be the obligation of the public
records officer, or person to whom the request is made, to assist the member of
the public in succinctly identifying the public record requested.