W. Va. Code R. § 108-1-2 - Scheduling of Regular Meetings and Emergency Meetings

2.1. Regular Meetings. -- The regular meetings of the West Virginia Lending and Credit Rate Board (hereinafter referred to as the "Board") shall be held on the first Tuesday in April and October. If the first Tuesday in April or October is a legal holiday, then the regular meeting shall be held on the first Wednesday of that month. The time and place of all regular meetings shall be determined by the Board. Notice of the time and place of all regular meetings shall be filed in the Office of the Secretary of State not less than ten (10) nor more than thirty (30) days prior to the date fixed.

2.2. Special Meetings. -- Special meetings of the Board shall be called by the chairperson or upon the written motion of at least five (5) members of the Board. The Board shall have the authority to change the alternative maximum rate of interest and finance charge at a special meeting called in accordance with this subsection and preceded by a hearing held in accordance with subsection 3.2 of this rule. Notice of the time, place and purpose of all special meetings shall be filed in the Office of the Secretary of State not less than ten (10) nor more than thirty (30) days prior to the date fixed.

2.3. Emergency Meetings. -- In the event of an emergency requiring immediate official action by the Board, an emergency interim meeting of the Board shall be called by the chairperson or upon the request of at least three (3) members of the Board. The Board shall have the authority to change the alternative maximum rate of interest and finance charge at an emergency interim meeting called in accordance with the provisions of W. Va. Code '47A-1-1(h) and this subsection. Notice of the time, place and purpose of such an emergency meeting shall be filed in the Office of the Secretary of State no later than ten (10) days prior to the emergency interim meeting.

2.4. Quorum. -- Five (5) of the members of the Board shall constitute a quorum and a majority vote of the quorum shall be necessary to pass upon all matters that come before the Board.

2.5. Agenda. -- The chairperson of the Board is responsible for preparing the agenda for each meeting of the Board. For regular meetings of the Board, all communications, requests, reports, and other items must be received in the Commissioner of Banking's office at least fifteen (15) days prior to the Board meeting for which they are proposed for the agenda. Persons who are not members of the Board or its staff may, with the prior approval of the chairperson of the Board, address the Board on such topics and for a period of time as authorized by the chairperson of the Board, provided such oral presentations are accompanied by a written statement. With the approval of the chairperson or the Board, the written statement requirement may be waived.

2.6. Visitors and Observers. -- Visitors and observers at Board meetings shall be seated in an area designated by the chairperson of the Board. The number of persons to be admitted shall be determined by the chairperson in accordance with available facilities.

2.7. Minutes. -- Following each Board meeting, the chairperson shall provide a draft set of minutes to members of the Board. The draft minutes shall be on the agenda for action at the next meeting of the Board.

Notes

W. Va. Code R. § 108-1-2