W. Va. Code R. § 145-17-4 - Duties of Procurement Officer
4.1.
Procurement Officer shall:
4.1.1. Ensure that
purchases and contracts for commodities and services are based on competitive
bids whenever possible.
4.1.2.
Establish a list of commodities and services that are not possible to submit
for competitive bid by the Department.
4.1.2.a. Sections and offices may purchase
the commodities and services on the list directly from the vendor and are not
required to solicit competitive bids for purchase of those items approved by
the Procurement Officer. However, competitive bidding is always
encouraged.
4.1.2.b. Section and
office requests to add commodities or services to the list must be accompanied
by written justification and an explanation of why competitive bids are not
possible.
4.1.2.c. Nothing in this
subsection supersedes or replaces the Attorney General's authority to approve
contracts as to form.
4.1.3. Purchase or contract for, in the name
of the Department, the commodities and services required by the Department's
sections and offices.
4.1.4.
Prescribe the manner in which commodities and services shall be purchased,
delivered, stored, and distributed.
4.1.5. Review specifications and descriptions
before soliciting bids to ensure specifications and descriptions do not favor a
particular brand or vendor.
4.1.6.
Accept or reject any and all bids in whole or in part.
4.1.7. Waive minor irregularities in bids or
specifications when the Procurement Officer determines such action to be
appropriate.
4.1.8. Apply and
enforce standard specifications.
4.1.9. Prescribe the amount of deposit or
bond to be submitted.
4.1.10.
Prescribe in each contract provisions for liquidated damages, remedies, or
other damage provisions in the event of vendor default.
4.1.11. Prescribe the manner of inspection
for all deliveries of commodities and services.
4.1.12. The Procurement Officer may authorize
staff to review, audit, and approve section requests, purchases, and other
transactions and performance that fall under the duties of the Procurement
Office. Authorized staff shall have access at any and all times to personnel,
records, reports, and other documents, as needed. Authorized staff may also
provide relevant training for Department personnel.
Notes
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