W. Va. Code R. § 173-2-3 - Definitions

3.1. ADA. Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq.

3.2. Alteration. Project addressing changing use of space.

3.3. Applicant. The governing board of a Public Library established in accordance with West Virginia Code § 10-1-2 and eligible to receive state aid to public libraries.

3.4. Application. The form, and any attachments, that a Public Library is required to file in order to apply for a grant or loan.

3.5. Application round. The period during which grant application materials are made available to prospective applicants, grant applications are submitted, grant applications are reviewed, provisional award requirements are fulfilled, and grants are awarded, and projects placed on the waiting list.

3.6. Capital project. The construction or renovation of a fixed asset, including buildings, fixed equipment and infrastructure.

3.7. Catastrophic loss. An emergency created when an existing Public Library is rendered permanently unusable. Loss cannot be the result of deferred maintenance or negligence.

3.8. Construction. New construction, alteration, renovation, rehabilitation, or other activity that is intended to result in a significant increase in the internal usable space of a Public Library.

3.9. Deferred maintenance. Repair, maintenance, and renewal of capital facilities which should be part of normal maintenance management, but which have been postponed to a future budget cycle or until funds become available.

3.10. Demolition. The actor process of tearing down or razing an existing structure or portions of the structure so that the site may be used for an approved Public Library project.

3.11. Design. Plans prepared by an engineering or architectural firm for the design or modification of a facility. Designs must include, but are not limited to: drawings, specifications, and other necessary project design documentation.

3.12. Development plan. A planning document that includes a Public Library's mission statement, needs statement, multi-year goals and objectives, an annual action plan with measurable objectives, a brief description of the planning methodology, and an indication that it has been approved by the Public Library's governing board.

3.13. Emergency. A situation involving life safety issues, issues that would result in extensive damage to a facility if not addressed immediately, any unforeseen opportunity to use external funds, or any other situation the Library Commission determines should warrant special consideration of a request.

3.14. Energy savings. Decreasing the amount of electricity, gas, or other forms of energy used to operate a library while maintaining or increasing the quality of the service.

3.15. Financial feasibility. The ability of a Public Library to achieve sufficient income, credit, and cash flow to financially sustain a project over the long term.

3.16. Governing board. The board created pursuant to West Virginia Code § XX that governs a Public Library.

3.17. Governing authority. Local government entity authorized to establish public libraries (e.g., County Commission, County Board of Education, or Municipality).

3.18. Library Commission. The state agency known as the West Virginia Library Commission.

3.19. Life safety. A condition in a Public Library or on Public Library property that, if not corrected immediately, would jeopardize the safety and property of the staff and the visiting public.

3.20. Maintenance. The act or process of maintaining and repairing a Public Library Facility to keep it in appropriate operating condition.

3.21. New construction. The creation of a new facility or of an addition to an existing facility.

3.22. Public Library. A library established in accordance with West Virginia Code § 10-1-1 et. seq.; includes branch libraries administered by a paid librarian, under direction of a head librarian of a main library, and open to the public with a posted schedule.

3.23. Public Library facility. A building or other structure utilized as a Public Library, or the portion of a shared facility utilized as a Public Library.

3.24. Renovation. Work required to restore and modernize most of a Public Library Facility in order that the facility may be effectively utilized for its designated functional purpose and comply with current building code requirements. Such projects consist of work of such scope that, if not completed, the present facility would require complete building replacement. A renovation project must provide a Public Library Facility substantially equivalent to that of a new facility and must consist substantially of work other than deferred maintenance.

3.25. Service population. The number of people in the geographic area for which a Public Library has been established as determined by the Library Commission.

3.26. Shared facility. A building or other structure incorporating a Public Library and one or more compatible partners independent of the Public Library and housed within one building. Some parts of the building may be shared, such as meeting rooms and common areas.

3.27. Waiting list. A list, created by the Library Commission, of capital projects approved for funding but awaiting the availability of funds.

Notes

W. Va. Code R. § 173-2-3