010-17 Wyo. Code R. §§ 17-7 - Records

(a) Warehouse receipts. All warehouse receipts, cancelled or outstanding, shall be filed in numerical order. Cancelled warehouse receipts shall be retained for five (5) years. Original receipts shall accompany all cancelled receipts.

(b) Scale tickets. All scale tickets dealing with the movement of grain are to be filed in numerical or alphabetical order and maintained for three (3) years from date of issuance. Scale tickets, except tickets for electronic scales that are recorded and maintained electronically, shall be pre-numbered and one (1) copy of each ticket shall be maintained in numerical or alphabetical order. All scale tickets shall show the quantity delivered, the ownership, the date of delivery or receipt and the type, class and grade of the grain. Scale tickets used as nonnegotiable warehouse receipts shall be retained for five (5) years from the date of issuance.

(c) Depositor ledger or settlement sheet. Each page shall show depositor name, telephone number, mailing address, city, state and zip code. Separate pages shall be maintained for each individual account and grain. Depositor ledger or settlement sheet shall show each individual transaction, whether in or out, by date, type of grain, volume, and price of grain. The last transaction on a depositor ledger or settlement sheet shall indicate the actual position of the account. Zeros shall be used to indicate a zero balance.

(d) Financial ability. All licensed grain warehouses shall have net assets equal to at least twenty cents ($.20) a bushel for the maximum number of bushels the warehouse is licensed and bonded to accommodate. All licensed warehouses, which are bonded according to the price of dry beans, shall have net assets equal to at least forty cents ($.40) a hundredweight for the maximum number of hundredweight the warehouse is licensed and bonded to accommodate.

(i) All licensed warehouses and warehousemen shall submit their year end financial statements to the Department within 120 days of the warehouse or warehouseman's fiscal year end.

(e) Office records. All warehouses and warehousemen shall maintain complete and sufficient records to show the following:

(i) All individual grain deposits, purchases, sales contracts, storage obligations and load outs

(ii) A daily position record (DPR) showing the total quantity of each kind and class of grain received, loaded out, the amount remaining in storage and the warehouseman's total storage obligation for each kind and class of grain at the close of each business day. Each grain shall be entered on its own page in the DPR.

(iii) Receipts and scale tickets in the warehouse or warehouseman's possession which have not been issued.

(iv) Receipts and scale tickets issued, returned to and cancelled by the warehouse or warehouseman.

(v) A copy of the current insurance policy in effect for the licensed warehouse or warehouseman.

(vi) If any electronic records are maintained outside of the State of Wyoming, the Department shall be allowed to examine them at any reasonable time and place as determined by the Department, and may require any records to be made available within the State of Wyoming during normal business hours.

Notes

010-17 Wyo. Code R. §§ 17-7