040-31 Wyo. Code R. §§ 31-18 - Void Licenses, Permits, Tags or Stamps

(a) Licenses, permits, tags or stamps shall be voided in accordance with established Department procedure.

(b) Once removed from the business entity, offline licenses, permits, tags or stamps shall be voided only under the written authority from the License Manager, Regional Wildlife Supervisor or the Fiscal Division Chief.

(c) The voided license, permit, tag or stamp shall be evidenced by the signature and date on the completed void certificate attached to the original document submitted for void credit approval.

(d) Voiding stamps and offline license documents.

(i) The procedure for voiding any stamp or offline license document shall include, but not be limited to:

(A) The word "VOID" shall be written or stamped across the face of a stamp or offline license document;

(B) A void certificate form shall be properly completed to include the agent account number, offline license document number being voided, void date, reason for the void and signature of the license selling agent, license selling sub-agent or Department employee voiding the document; and,

(C) The original stamp or offline license document shall be submitted to the License Section within sixty (60) days of the original issuance to be considered for void credit approval.

(e) Voiding ELS license documents.

(i) The procedure for voiding any ELS license, permit, tag or stamp shall include, but not be limited to:

(A) The license transaction shall be changed from "active" status to "pending void" status in the ELS system upon completion of the sales transaction. The license selling agent has until midnight the day the license was issued to verify that all voids during a business day are properly recorded in the ELS system.

(B) The word "VOID" shall be written or stamped across each license panel section or "VOID" shall be written or stamped on the first panel section and a line is drawn through the face of all other panel sections of the document.

(C) The void transaction receipt, printed from the ELS system, shall be attached to the license documents being submitted for void credit approval.

(D) The ELS void certificate form shall be properly completed to include the agent account number, sports person information, license type being voided, license number being voided and explanation of the reason the license is being submitted for void credit approval; and,

(E) All original license panel sections shall be submitted to the License Section within sixty (60) days of original issuance to be considered for void credit approval.

Notes

040-31 Wyo. Code R. §§ 31-18

Amended, Eff. 4/11/2018. Amended, Eff. 6/3/2019. Amended, Eff. 8/24/2020.