057-5 Wyo. Code R. §§ 5-7 - Administering the Tuition Benefit for Vietnam Veterans, Overseas Combat Veterans and Surviving Spouses and Dependants
(a) This section is
promulgated under authority of
W.S.
19-14-106.
(b) The purpose of the benefit is to provide
free tuition and fees, if authorized, for Vietnam veterans, overseas combat
veterans and surviving spouses and dependants.
(c) Application Process. Vietnam veterans,
overseas combat veterans and surviving spouses and dependants shall apply for
the educational benefit under this section with an eligible institution and
will provide the appropriate documentation to establish eligibility.
(i) The application form and deadlines shall
be determined by each participating educational institution.
(d) Selection Process. The
Commission shall designate the financial aid officers at the University of
Wyoming and the Wyoming community colleges to administer this program subject
to the following:
(i) The financial aid
officer shall require each applicant to apply to the participating educational
institution, review each application, and determine whether the applicant is
eligible under
W.S.
19-14-106.
(ii) The financial aid officer shall
authorize free tuition and fees, if authorized, from appropriated funds in an
amount sufficient to avoid over-commitment.
(e) Reimbursement. The funds appropriated by
the legislature will be reimbursed by the Commission to the University of
Wyoming and Wyoming's community colleges upon submission of a Certificate of
Eligibility.
(i) Certificates of Eligibility
will be processed for payment on a semester basis by the Commission;
and
(ii) The financial aid director
of the University of Wyoming or community college will certify as correct, with
an original signature, all Certificates of Eligibility and mail them to the
Commission using the United States Postal Service.
(f) Tracking of total semesters. Tuition
benefit usage shall be updated and verified each semester (fall, summer,
spring) by Commission staff based on the information submitted on the
Certificate of Eligibility by the financial aid director at the University of
Wyoming or the community colleges. A report shall be run by Commission staff to
determine that the benefit is used within eight (8) academic years after the
first receipt of the benefit. If the eight (8) academic year time limit has
been reached, the financial aid office shall be notified by the Commission that
the student is no longer eligible. The financial aid office shall be
responsible for notifying the student of such.
(g) Initial use of benefits. Initial
eligibility shall be determined by the financial aid office at the University
of Wyoming or the community college in which the veteran is applying for the
benefit. The financial aid office shall be responsible for determining that a
dependant is under the age of twenty-two (22) when initially applying to use
the benefit.
(h) Transfer between
public state education institutions. Commission staff shall track how many
semesters have been used by each student and an updated listing of number of
semesters used shall be sent to the financial aid offices each semester so the
financial aid office can determine if a student has received the benefit at
another public education institution. The Commission shall verify that each
student has not exceeded his or her total benefit of eight (8) academic years
before payment is made to the University of Wyoming or the community colleges
for that semester.
(j) Continuation
of eligibility. The University of Wyoming or community college financial aid
office where the student is attending and receiving the benefit shall be
responsible for tracking the GPA of the student once he or she has started
using the benefit. The respective office shall run a report determining if
those students receiving the benefit have met the requirements for continued
eligibility. If a student loses eligibility because they fell below a 2.0 GPA
or failed to meet other institutional standards of progress, he or she can earn
the benefit back by completing course work at their own cost until such time as
the GPA has risen back to the minimum requirement of 2.0 and also meets other
institutional standards of progress.
Notes
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