048-1 Wyo. Code R. §§ 1-17 - [Effective until 10/25/2023] Maintenance of Records
The Grantee must maintain a record of each Client for the Wyoming Home Services program. All Client records relating to the program are subject to state, local and federal privacy and security regulations.
(a) Documentation. The Grantee shall ensure
that the program maintains an adequate system of record keeping to comply with
these rules.
(b) The record must
include but is not limited to the following:
(i) All eligibility and evaluation
material;
(ii) Signed copy of the
Division's Client's rights and grievance procedure;
(A) Documentation of all Client related
contact; and,
(B) Disposition of
referral, Service Plans, termination and all other Documentation pertinent to
the Client's care.
(c) Upon written consent from the Client or
legal representative, Client records shall be shared with other
facilities/agencies upon referral or termination.
(d) All Client files required by these rules
shall be kept in a locked cabinet or area and retained by the Grantee at least
six (6) years after Client termination date.
(e) All records, case files and other forms
of documentation pertinent to the Wyoming Home Services Program are considered
property of the Grantee and subject to protections under state and federal law
as of the effective date of this rule. The State of Wyoming shall have access
to documentation pertinent to the Wyoming Home Services Program for purposes
including but not limited to audit, quality assurance, program transfer and
complaint reviews. The Grantee shall fully cooperate with any requests made by
the Division for records.
(i) In the event a
program should close, or transfer from one Grantee to another, the Division
shall arrange for the transfer of all program records to the appropriate
Grantee.
(ii) Case records shall be
sealed and confidentiality maintained, should the change in record custody be
necessary.
Notes
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