060-22 Wyo. Code R. § 22-6 - Application Procedure

(a) Applications. Separate applications shall be prepared for each project. Applicants shall submit four (4) copies of their completed application to the Office. Applications shall be properly executed by the officers of the applicant.

(b) Timing. The Board shall meet regularly on the third Thursday of each January and June to consider applications for grants under this chapter. Applications for the January grant meeting must be received by the third Thursday of the preceding September. Applications for the June grant meeting must be received by the third Thursday of the preceding February. The Board retains the right to change the above grant meeting dates and/or to schedule a special grant meeting(s) as necessary. Applications for emergency consideration must be received at least twenty (20) working days prior to any regular meeting of the Board.

(c) Renewal of Applications. Applications shall be retained by the Office and may be renewed only by a written request from the applicant received within the time period established in subsection (b) of this section. The following information must be updated in order to renew an application. An application cover page, a project summary form, a standard resolution authorizing the filing of the application and a financial statement of the applicant, on a uniform "General Financial Information" form if the data contained in the previous "General Financial Information" form is over one year old. If applications are not renewed, they shall be destroyed by the Office.

(d) Information Required for All Applications. The following information shall be provided in all applications:

(i) An application cover page on a form provided by the Office;

(ii) A project summary on a form provided by the Office;

(iii) The grant amount requested by each category listed in Section 5(b) and percentage of total project costs that the grant would pay;

(iv) A full description of the proposed project, specifically including, but not limited to, a phase construction schedule, if applicable;

(v) A detailed project budget broken into at least six (6) month intervals delineating all costs of the proposed project and the method by which the project costs were estimated;

(vi) A licensed engineer's statement of the feasibility of the project, except for the purchase of emergency vehicles;

(vii) The geographic area and population served directly and indirectly by the project and the percentage of the applicant's population directly served by the project;

(viii) A description of other project funding sources, committed or pending, the portion of the project cost expected to be funded from each source, including any future grant applications under this chapter, and copies of funding commitments from all project funding sources, including the applicant, to demonstrate commitment to the project;

(ix) If the applicant is a special district, a copy of the resolution that shows formation of the special district and certification from the Board of County Commissioners that the special district currently exists and a letter from the Board of County Commissioners sponsoring the application;

(x) If the applicant is a joint powers board, a copy of the certificate of organization filed with the Secretary of State, and a copy of an executed joint powers agreement approved by the Attorney General;

(xi) A standard resolution authorizing the filing of the application on a form provided by the Office;

(xii) A financial statement of the applicant, on a uniform "General Financial Information" form provided by the Office;

(xiii) If an applicant submits multiple applications under this chapter for consideration at one meeting, a priority ranking of the multiple applications as established by the applicant;

(xiv) If the project is needed to meet federal or state health and safety requirements, documentation of the specific requirements and an explanation of how the project addresses the requirements;

(xv) For applications submitted by a special district, either standing alone or as a member of a joint powers board, the written review as required by W.S. 9-4-604(h);

(xvi) If the applicant requests a reduction or waiver of the match requirements of Section 5(c) the applicant must submit a written statement that provides the reason(s) the applicant believes a reduction or waiver of the match requirement is warranted. The statement from the applicant shall also provide 1.) the total mills levied against all properties in the jurisdiction of the applicant 2.) the total sales and use tax levy in the county in which the applicant is located 3.) a listing of the applicant's outstanding long term debt 4.) the specific match requirement the applicant is requesting.

(e) Preliminary Review. Within twenty-five (25) working days of receipt of an application, the Office shall notify the applicant, in writing, if the application lacks any of the items required in Section 6(d). The applicant shall have ten (10) working days to submit the required information. The Office shall make a complete review of the application, if the application is missing any required information applicants shall have ten (10) working days to submit the required information.

(f) Incomplete Applications. Incomplete applications shall not be presented to the Board for consideration.

Notes

060-22 Wyo. Code R. § 22-6