Cal. Code Regs. Tit. 13, § 2012.2 - Vehicle Usage by Facility Reporting

Regulated entities that own or operate any vehicles under common ownership or control, or that broker to use vehicles with a GVWR greater than 8,500 lbs. must report general information about the vehicle home base where all on-road vehicles and off-road yard tractors are domiciled or assigned as specified in section 2012.2(a), and information about vehicle operating characteristics for vehicles domiciled or assigned to each vehicle home base in California as specified in section 2012.2(b). Vehicles that accrue a majority of their annual miles in California, but are not assigned to a particular location in California, must be reported as part of the headquarters or another location where the vehicles' operation is managed.

(a) All regulated entities must report the following information for each vehicle home base:

(1) Facility address including street name, city, state, and ZIP code;

(2) Facility type category as listed in section 2012(d)(8);

(3) Contact person name;

(4) Contact person email address;

(5) Identify whether the facility is owned or leased by the entity;

(6) Identify what type of fueling infrastructure is installed at the facility, by selecting all of the fuel types dispensed at the facility as listed below in section 2012.2(a)(6)(A) to 2012.2(a)(6)(G):

(A) Diesel;

(B) Gasoline;

(C) Natural gas;

(D) Electricity for on-road vehicle charging (Level 2 or higher power);

(E) Hydrogen;

(F) Other fuel; or

(G) Not applicable.

(7) Identify what fueling infrastructure was initially installed on or after January 1, 2010 for the fueling options listed in section 2012.2(a)(6)(A) to 2012.2(a)(6)(G);

(8) Identify what types of trailers you pull if you have tractors assigned or domiciled at this facility:

(A) Van-dry;

(B) Van-reefer;

(C) Tanker;

(D) Flatbed;

(E) Shipping container;

(F) Low bed;

(G) Curtain side; or

(H) Other.

(b) For each vehicle home base with a vehicle above 8,500 lbs. GVWR, report information specified in section 2012.2(b)(1) to 2012.2(b)(6) for all vehicles above 8,500 lb. GVWR including off-road yard tractors. Responses must be grouped by vehicle body type as listed in section 2012(d)(21), weight class bin specified in section 2012(d)(24), and fuel type listed in section 2012.2(a)(6)(A) to 2012.2(a)(6)(G). Alternatively, responses may be completed for each individual vehicle and include the vehicle's body type, weight class bin, and fuel type. Separately report vehicles dispatched under your brokerage authority, if applicable. Each vehicle should only be counted once for each response. Additional guidance for analysis periods used to respond to questions in this section is located in 2012.2(b)(7). Additional guidance on reusing vehicle operational information between similar locations is located in 2012.2(b)(8). Vehicles dispatched under your brokerage authority but not owned by your entity are not subject to reporting information from sections 2012.2(b)(2)(A) through 2012.2(b)(2)(E) and additional guidance for brokers is located in 2012.2(b)(9).

(1) How many vehicles in each vehicle group;

(2) The percent of the vehicles in each vehicle group that have the operations listed in sections 2012.2(b)(2)(A) through 2012.2(b)(2)(Q), except section 2012.2(b)(2)(J), represented by 90 percent of a vehicle's operating days for the analysis period selected per 2012.2(b)(7). Respond by estimating the percent of the total vehicles that apply to the category and rounding to the nearest 10 percent. For yard tractors, sections 2012.2(b)(2) (A-E) and (K) are optional. Do not include backup or non-operational vehicles in calculating vehicle group mileage averages.

(A) Operate up to 100 average miles per day;

(B) Operate up to 150 average miles per day;

(C) Operate up to 200 average miles per day;

(D) Operate up to 300 average miles per day;

(E) Operate more than 300 average miles per day;

(F) Has a predictable usage pattern. For example, refuse trucks or package delivery trucks typically have predictable usage patterns because they tend to serve the same neighborhoods each week;

(G) Fuels on-site as the primary means of fueling;

(H) Typically returns to this vehicle home base daily. For example, if a vehicle returns to a personal residence nearly all days of the year and does not return to the vehicle home base often, the vehicle would not be counted; however, a vehicle that returns to the vehicle home base nightly for 9 out of 10 work days, or always stays at home base, would be counted;

(I) Has onboard GPS or mileage tracking;

(J) Whether most of the vehicles in the group stay within approximately 50 miles of this facility on a typical day (indicate either Yes or No);

(K) Tows a trailer more than 100 miles a day;

(L) Commonly operates at its weight limit;

(M) Is not registered in California;

(N) Is regularly parked at the facility more than 8 hours each day;

(O) The highest approximate percent of the vehicle group that was dispatched at the same time over the last 3 years on the behalf of a local, state or federal government to support an emergency operation such as repairing or preventing damage to roads, buildings, terrain, and infrastructure as a result of an earthquake, flood, storm, fire, terrorism, or other infrequent acts of nature;

(P) Is equipped with all-wheel drive; and

(Q) Are not being operated or are used as backup vehicles.

(3) The average annual mileage for a typical vehicle in this vehicle group. Respond by using one of the following that is closest to the average miles (5,000 or less, 10,000, 20,000, 30,000, 40,000, 50,000, 60,000, 70,000, 80,000, 90,000, 100,000, or more than 100,000).

(4) For vehicle types represented in this group, identify how long you typically keep vehicles after acquisition. Respond in number of years by using one of the following bins: (Less than 4, 5-10, 11-15, 16-20, or more than 20).

(5) Identify whether your entity is the fleet owner for this group of vehicles, or if they are dispatched under your brokerage authority.

(6) Identify the start and end date of the analysis period selected per section 2012.2(b)(7).

(7) Entities must either use annual or quarterly data averaged for work days during the period selected to determine responses or alternatively may select a different time period. A shorter analysis period may be used if the respondent deems it more representative of periods of high vehicle utilization when answering questions about typical daily operation. For example, if an entity selects annual data to determine vehicle daily mileage, average the annual mileage accrued by the number of workdays that year. Otherwise, if an entity with seasonal workload fluctuations determines that a week or month during the busy season is representative, average the data records for that week or month when determining a response. If an alternative analysis period is used, the respondent must be prepared to describe their reasoning at the request of the Executive Officer per section 2012(e)(4).

(8) Responses for items in section 2012.2(b)(1) through 2012.2(b)(5) for a vehicle group at one location may be repeated for the same vehicle group at another vehicle home base if the respondent that is familiar with the vehicle operation determines the operation at that location is substantially similar to another location.

(9) A broker is only expected to provide information about vehicle usage that is dispatched under contract with a fleet owner. For example, if a broker hires a truck to move a load, only the miles driven under that contract should be considered for the responses and the broker is not expected to have information about the miles driven outside the contract, but may voluntarily report the information if known.

Notes

Cal. Code Regs. Tit. 13, § 2012.2

1. New section filed 3-15-2021; operative 3-15-2021 pursuant to Government Code section 11343.4(b)(3) (Register 2021, No. 12). Transmission deadline specified in Government Code section 11346.4(b) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-71-20.)

Note: Authority cited: Sections 38501, 38510, 38560, 38566, 39500, 39600, 39601, 43013, 43018 and 43101, Health and Safety Code. Reference: Sections 38501, 38505, 38510, 38560, 39000, 39003, 43000, 43000.5, 43013, 43018 and 43101, Health and Safety Code.

1. New section filed 3-15-2021; operative 3/15/2021 pursuant to Government Code section 11343.4(b)(3) (Register 2021, No. 12). Transmission deadline specified in Government Code section 11346.4(b) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-71-20.)