Cal. Code Regs. Tit. 22, § 80066 - Personnel Records
(a)
The licensee shall ensure that personnel records are maintained on the
licensee, administrator and each employee. Each personnel record shall contain
the following information:
(1) Employee's
full name.
(2) Driver's license
number if the employee is to transport clients.
(3) Date of employment.
(4) A statement signed by the employee that
he/she is at least 18 years of age.
(5) Home address and phone number.
(6) Documentation of the educational
background, training and/or experience specified in licensing regulations for
the type of facility in which the employee works.
(7) Past experience, including types of
employment and former employers.
(8) Duties of the employee.
(9) Termination date if no longer employed by
the facility.
(10) A health
screening as specified in Section
80065(g).
(11) Tuberculosis test documents as specified
in Section
80065(g).
(12) For employees that are required to be
fingerprinted pursuant to Section
80019:
(A) A signed statement regarding their
criminal record history as required by Section
80019(d).
(B) Documentation of either a criminal record
clearance or exemption as required by Section
80019(e).
1. For Certified Administrators, a copy of
their current and valid Administrator Certification meets this
requirement.
(b) Personnel records shall be maintained for
all volunteers and shall contain the following:
(1) A health statement as specified in
Section 80065(g)(3).
(2) Tuberculosis test documents as specified
in Section
80065(g).
(c) All personnel records shall be available
to the licensing agency to inspect, audit, and copy upon demand during normal
business hours. Records may be removed if necessary for copying. Removal of
records shall be subject to the following requirements:
(1) Licensing representatives shall not
remove any current emergency and health-related information for current
personnel unless the same information is otherwise readily available in another
document or format.
(2) Prior to
removing any records, a licensing representative shall prepare a list of the
records to be removed, sign and date the list upon removal of the records, and
leave a copy of the list with the administrator or designee.
(3) Licensing representatives shall return
the records undamaged and in good order within three business days following
the date the records were removed.
(d) All personnel records shall be retained
for at least three years following termination of employment.
(e) All personnel records shall be maintained
at the facility site.
(1) The licensee shall
be permitted to retain such records in a central administrative location
provided that they are readily available to the licensing agency at the
facility site as specified in Section
80066(c).
(f) In all cases, personnel records shall
document the hours actually worked.
Notes
2. Amendment refiled 11-12-2003 as an emergency; operative 11-12-2003 (Register 2003, No. 46). A Certificate of Compliance must be transmitted to OAL by 3-11-2004 or emergency language will be repealed by operation of law on the following day.
3. Amendment refiled 3-11-2004 as an emergency; operative 3-11-2004 (Register 2004, No. 11). A Certificate of Compliance must be transmitted to OAL by 7-9-2004 or emergency language will be repealed by operation of law on the following day.
4. Certificate of Compliance as to 3-11-2004 order, including further amendment of section, transmitted to OAL 7-9-2004 and filed 8-20-2004 (Register 2004, No. 34).
5. Amendment filed 5-9-2005; operative 6-8-2005 (Register 2005, No. 19).
Note: Authority cited: Section 1530, Health and Safety Code. Reference: Sections 1501 and 1531, Health and Safety Code.
2. Amendment refiled 11-12-2003 as an emergency; operative 11-12-2003 (Register 2003, No. 46). A Certificate of Compliance must be transmitted to OAL by 3-11-2004 or emergency language will be repealed by operation of law on the following day.
3. Amendment refiled 3-11-2004 as an emergency; operative 3-11-2004 (Register 2004, No. 11). A Certificate of Compliance must be transmitted to OAL by 7-9-2004 or emergency language will be repealed by operation of law on the following day.
4. Certificate of Compliance as to 3-11-2004 order, including further amendment of section, transmitted to OAL 7-9-2004 and filed 8-20-2004 (Register 2004, No. 34).
5. Amendment filed 5-9-2005; operative 6-8-2005 (Register 2005, No. 19).
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