12 CCR 2512-2-12.200.5 - Funded Program Monitoring and Compliance [Rev. Eff. 10/1/18]

A. Funded programs shall comply and cooperate with monitoring, which may include on-site visits, financial desk reviews, quality assurance reviews, or reviews for compliance with other federal or state requirements.

B. DVP shall provide funded programs with notice of all planned monitoring efforts. Monitoring may occur at regular intervals or at random periods if DVP is aware of programmatic or operational changes at a funded program that may impact compliance.

C. Upon conclusion of a monitoring effort, DVP will provide funded programs with a written report containing the following items:

1. The areas DVP reviewed during the monitoring activity;

2. Recommendations for the funded program to make improvements to programmatic services or operations;

3. Areas of non-compliance with DVP rules, the contract for funding, or other state or federal requirements; and,

4. A timeline for attaining compliance with areas of non-compliance.

D. Funded programs may request an extension of the timeline for attaining compliance.

E. If a funded program is not able to attain full compliance within 180 days of the date the report was issued, DVP may temporarily restrict access to contract funding until full compliance is attained.

F. If a funded program is not able to attain full compliance within 365 days of the date the report was issued, DVP may cancel the contract.

G. A funded program may appeal decisions regarding, restrictions placed upon funding, or denial of further funding:

1. For the purposes of these rules, an appeal is defined as an action that a funded program may take if the funded program disagrees with the decision to restrict access to contract funding.

2. All appeals shall be made in writing within thirty (30) business days of issuance of notification of funding restrictions to the DVP Advisory Committee.

3. The Advisory Committee shall review the appeal and provide the DVP with a recommended course of action.

4. DVP shall issue a written decision to the program within sixty (60) days of receipt of appeal.

5. The written DVP decision shall be the final agency decision.

Notes

12 CCR 2512-2-12.200.5

38 CR 23, December 10, 2015, effective 1/1/2016 40 CR 11, June 10, 2017, effective 7/1/2017 41 CR 17, September 10, 2018, effective 10/1/2018 42 CR 01, January 10, 2019, effective 2/1/2019 44 CR 13, July 10, 2021, effective 8/1/2021