31 IAC 5-8-3 - Sick leave; definition; accrual

Authority: IC 4-15-2.2-19

Affected: IC 4-15-2.2

Sec. 3.

(a) "Sick leave" means an absence from duty of any employee because of personal illness, injury, or legal quarantine. Sick leave may also be used for the following:

(1) An illness or injury in the employee's immediate family that necessitates the employee's absence from work. For this purpose, "immediate family" means spouse, child, or parent.

(2) The illness or injury of a person who:

(A) lives in the same household with the employee; and

(B) is dependent upon the employee for care. The director or appointing authority may at any time require of an employee a medical certificate from the attending physician or a designated physician, documenting the nature and extent of the disability or fitness to return to duty. The cost of such certification from a designated physician shall be the responsibility of the appointing authority. Sick leave may be granted if accrued and shall be charged in fifteen (15) minute increments.

(b) Sick leave with pay shall accrue to full-time employees at the rate of seven and one-half (7.5) hours for every two (2) full months of employment, plus seven and one-half (7.5) additional hours for every four (4) months of full-time employment. Employees working on a part-time basis shall earn sick leave at the rate of three and three-fourths (3.75) hours for every two (2) months of employment, plus three and three-fourths (3.75) additional hours for every four (4) months of employment. Sick leave will not accrue to hourly, per diem, temporary, intermittent, or contractual employees or employees working less than half time.

(c) On separation, compensation for unused sick leave is only permitted under the retiree leave conversion program described in 31 IAC 5-10.

(d) An employee who resigns in good standing and is subsequently rehired shall have reinstated any sick leave that was unused and uncompensated at the time of resignation.

(e) In recognition of the fact that certain police officers have a standard work day of eight and one-half (8.5) hours instead of seven and one-half (7.5) hours, the references to the numbers of hours in this section shall be converted for those police officers who are subject to 31 IAC 5-7-8(b) as follows:

Hours Stated in this Section	Hours Converted for Police Officers
3.75	4.25
7.5	8.5

If an employee transfers into or out of affected police officer positions, the employee's leave balances will be adjusted proportionately to reflect the change in the number of hours of the standard work day.

Notes

31 IAC 5-8-3

State Personnel Department; 31 IAC 5-8-3; filed May 10, 2012, 2:32 p.m.: 20120606-IR-031110446FRA Readopted filed 6/1/2018, 9:50 a.m.: 20180627-IR-031180194RFA Filed 8/19/2024, 5:25 p.m.: 20240918-IR-031240179FRA