65 IAC 2-1-5 - Invitation to bid
Authority: IC 4-30-3-7; IC 4-30-3-9
Affected: IC 4-30-3-16; IC 4-30-8
Sec. 5.
(a) The
procedure in this section shall be followed in awarding contracts by invitation
to bid as follows:
(1) An invitation to bid
shall include the terms determined by the director to be in the best interests
of the commission and may include the following:
(A) A description of the goods and services
to be purchased, including the time and place for delivery of the goods and
services.
(B) The contractual terms
and conditions, if any, applicable to the procurement.
(C) A statement of the evaluation criteria to
be used to determine the winning bid.
(D) The date and time by which bids are to be
submitted to the commission for consideration.
(2) Public notice shall be given in the
manner required by section 12 of this rule.
(b) Bids shall be evaluated based on any
criteria set forth in the invitation to bid and any amendments
thereto.
(c) Correction or
withdrawal of inadvertently erroneous bids before or after award, or
cancellation of awards or contracts based on such mistakes, shall be permitted
at the discretion of the director. After bid opening, changes in bids or other
actions that the director deems contrary to the best interests of the
commission shall not be permitted.
(d) If a bidder inserts contract terms or
bids on items not specified in the invitation for bids, the director shall
treat the additional material as a proposal for addition to the contract and
may:
(1) find the bidder to be
nonresponsive;
(2) permit the
bidder to withdraw the proposed additions to the contract in order to meet the
requirements and criteria set forth in the invitation for bids; or
(3) accept any of the proposed additions to
the contract that are not contrary to the best interests of the
commission.
(e) A
contract shall be awarded by written notice to the lowest responsible and
responsive bidder whose bid meets the requirements and criteria set forth in
the invitation for bids as determined by the director or the director's
designee.
(f) The director may
utilize a multiple step bid process by requiring that bidders initially submit
unpriced offers in response to an invitation to bid. Submission of priced bids
may then be restricted to only those bidders whose offer qualified under the
criteria set forth in the original invitation.
Notes
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