201 CMR 11.04 - Notification and Scheduling of Arbitration Hearings
(1) When scheduling hearings, the arbitration
firm shall attempt to accommodate the geographic and time-of-day needs of the
parties.
(2) The arbitrator shall
mail a notice to the consumer and to the respondent-dealer or
respondent-manufacturer (or its designee), as the case may be, within seven
days of acceptance of a request for arbitration. The notice shall indicate that
the consumer's request for arbitration has been accepted and shall also include
general information about the arbitration process, a copy of the consumer's
request for arbitration and accompanying narrative.
(3) The foregoing notice shall constitute
sufficient notice to the manufacturer that it must cure the nonconformity(s)
within seven business days, if the consumer had not previously given such
opportunity to the manufacturer as required by M.GL. c. 90, §
7N½.
(4)
The hearing shall be held within 44 days of the date that the request for
arbitration was accepted. The hearing shall be held no earlier than 21 days
after the date of the notice of acceptance unless agreed to by both parties.
Notice of the date, time, location of the hearing, and name of the arbitrator
shall be mailed by the arbitrator to both parties no later than ten days prior
to the hearing.
(5) No later than
seven days prior to the hearing, the arbitrator may call both parties to
confirm the hearing date. This call shall constitute sufficient notice should
either party claim non-receipt of the notice provided for in 201 CMR
11.04(4).
(6) Within ten days of
the date of the notice of acceptance of the consumer's request for arbitration,
the respondent-manufacturer or respondent-dealer, as the case may be, shall
mail to the consumer, the arbitrator and the arbitration firm a specific
response to the facts and issues raised in the consumer's request for
arbitration form. General denials will not satisfy the requirements of 201 CMR
11.04(6).
(7) The arbitrator shall
notify all parties and the arbitration firm of all procedural rulings and shall
seek from OCABR if necessary.
Notes
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