N.M. Code R. § 12.6.2.205 - DATA ENTRY OF NAMES - DESIGNATED FIELDS
A filing should designate whether a name is a name of an individual or an organization and, if an individual, also designates the individual's surname, first personal name, additional name(s) or initial(s) and suffix. When this is done, the following rules shall apply.
A. Organization names. Organization names are
entered into the UCC information management system exactly as set forth in the
UCC document, even if it appears that multiple names are set forth in the
document or if it appears that the name of an individual has been included in
the field designated for an organization name.
B. Individual names. On a form that
designates separate fields for individual's surname, first personal name,
additional name(s) or initial(s) and suffix, the filing officer enters the
names into the individual's surname, first personal name, additional name(s) or
initial(s) and suffix fields in the UCC information management system exactly
as set forth on the form.
C.
Designated fields encouraged. The filing office encourages the use of forms
that designate separate fields for individual and organization names and
separate fields for individual's surname, first personal name, additional
name(s) or initial(s) and suffix. Such forms diminish the possibility of filing
office error and help assure that filers' expectations are met. However, filers
should be aware that the inclusion of names in an incorrect field or failures
to transmit names accurately to the filing office may cause filings to be
ineffective. All documents submitted through direct data entry or through EDI
will be required to use designated name fields.
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