Ohio Admin. Code 3701:1-66-02 - General administration obligations for medical radiation-generating equipment

As used in this rule, "radiation-generating equipment" means radiation-generating equipment used for dental, veterinary, or medical purpose but does not include therapeutic radiation-generating equipment.

(A) The director may, upon application thereof or upon his or her own initiative, grant a variance to the requirements obligations of rules in this chapter as he or she determines is authorized by law, provided that the registrant shows to the satisfaction of the director that there is good cause for the variance, and that the variance will not result in any undue hazard or effect on the public health and safety or environment. The terms, conditions, and expiration of the variance shall will be set forth in writing by the director. Failure to comply with the terms of the variance may result in immediate revocation of the variance.

(B) Except as specified in rule 3701:1-66-17 of the Administrative Code, no An individual shall be exposed will not expose any individual or animal to the useful beam except a patient unless ordered by a licensed practitioner acting within his or her scope-of-practice for dental or , medical radiologic procedures and unless such exposure has been authorized by a licensed practitioner within his or her scope of practice. This provision specifically prohibits deliberate exposure for the following purposes: or radiation therapy purposes. Exposing an individual for training, demonstration or other purposes is forbidden unless otherwise specified in rules promulgated under Chapter 4773. or 3748. of the Revised Code.

(1) Exposure of an individual for training, demonstration, or any other non-medical purpose; and

(2) Exposure of an individual for the purpose of self-referred screening except as authorized by the department in accordance with paragraph (A) of rule 3701:1-66-17 of the Administrative Code.

(C) The handler shall will assure:

(1) Every individual who performs radiologic procedures on human beings holds the appropriate radiologic license as required obligated by Chapter 3701-72 of the Administrative Code and Chapter 4715. of the Revised Code.

(2) Every individual who is licensed to perform radiologic procedures is adequately instructed in the registrant's safe operating procedures and can demonstrate competency in the safe use of the equipment.

(3) The individual responsible for radiation protection (IRRP) is qualified as one of the following:

(a) Ohio licensed to operate radiation-generating equipment;

(b) Dental assistant certified to operate dental radiation-generating equipment;

(c) Registered veterinary technician and trained to operate veterinary radiation-generating equipment;

(d) Certified by the American registry of radiologic technologists in a pathway involving ionizing radiation or certified by the nuclear medicine technologist certification board;

(e) A radiation expert as defined in rule 3701:1-66-01 of the Administrative Code;

(f) A health physicist certified by the American board of health physics; or

(g) An associate's degree or higher in health physics, radiologic science, nuclear medicine or nuclear engineering.

(D) Any radiation-generating equipment that does not meet the provisions set forth in this rule or any other applicable equipment requirements obligations of Chapter 3701:1-66 of the Administrative Code shall will not be used to irradiate patients unless the director or a radiation expert determines that the non-compliance will not pose a radiation risk and arrangements have been made to promptly correct the non-compliance.

(E) Radiation-generating equipment shall will bear a warning label on the control panel, by the exposure switch or by the main power switch which cautions individuals that radiation is produced when it is energized.

(F) Unless otherwise specified in this paragraph, radiation-generating equipment shall will meet the following standards:

(1) On battery-powered x-ray generators, visual means shall will be provided on the control panel to indicate whether the battery is in a state of charge adequate for proper operation;

(2) The leakage radiation from the diagnostic source assembly measured at a distance of one meter in any direction from the source shall will not exceed 0.88 milligray air kerma (one hundred milliroentgen exposure) in one hour when the x-ray tube is operated at its leakage technique factors. Compliance shall will be determined by measurements averaged over an area of one hundred square centimeters with no linear dimension greater than twenty centimeters;

(3) Except for mammographic radiation-generating equipment, the half-value layer (HVL) of the useful beam for a given x-ray tube potential shall will not be less than the values shown in table 1. If it is necessary to determine such HVL at an x-ray tube potential which is not listed in table 1, linear interpolation or extrapolation may be made;

Table 1.

X-Ray Tube Voltage (kilovolt peak)		Minimum HVL (millimeter of aluminum)
Designed Operating Range	Measured Operating Potential	Specified Dental Systems1	I- Other X-Ray Systems2	II - Other X-Ray Systems3
Below 51	30	1.5	0.3	0.3
	40	1.5	0.4	0.4
	50	1.5	0.5	0.5
51 to 70	51	1.5	1.2	1.3
	60	1.5	1.3	1.5
	70	1.5	1.5	1.8
Above 70	71	2.1	2.1	2.5
	80	2.3	2.3	2.9
	90	2.5	2.5	3.2
	100	2.7	2.7	3.6
	110	3.0	3.0	3.9
	120	3.2	3.2	4.3
	130	3.5	3.5	4.7
	140	3.8	3.8	5.0
	150	4.1	4.1	5.4
1 Dental x-ray systems designed for use with intraoral image receptors and manufactured after December 1, 1980.
2 Dental x-ray systems designed for use with intraoral image receptors and manufactured before or on December 1, 1980, and all other x-ray systems subject to this section and manufactured before June 10, 2006.
3 All x-ray systems, except dental x-ray systems designed for use with intraoral image receptors, subject to this section and manufactured on or after June 10, 2006.

(a) For capacitor energy storage equipment, compliance with the requirements obligations of this paragraph shall will be determined with the system fully charged and a setting of ten milliampere-seconds (mAs) for each exposure; and

(b) The required obligated minimal HVL of the useful beam shall will include the filtration contributed by all materials which are permanently between the source and the patient;

(4) For x-ray systems which have variable kilovolt peak (kVp) setting and variable filtration for the useful beam, a device shall will link the kVp selector with the filter and shall will prevent an exposure unless the minimum amount of filtration necessary to produce the HVL required obligated by paragraph (F)(3) of this rule is in the useful beam for the given kVp which has been selected;

(5) Where two or more x-ray tubes are controlled by one exposure switch, the tube that has been selected shall will be clearly indicated prior to initiation of the exposure. This indication shall will be both on the x-ray control panel and for dental equipment at or near the selected tube housing assembly;

(6) The x-ray tube housing assembly supports shall will be adjusted such that the tube housing assembly will remain stable during an exposure unless tube housing movement is a designed function of the radiation-generating equipment;

(7) The technique factors to be used during an exposure shall will be indicated before the exposure begins. If automatic exposure controls are used, the technique factors which are set prior to the exposure shall will be indicated. This requirement obligation may be met by permanent markings on equipment having fixed technique factors. Indication of technique factors shall will be visible from the operator's position except in the case of spot films taken during fluoroscopy procedures or dental intraoral or panoral films; and

(8) All position locking, holding, and centering devices on radiation-generating equipment components shall will function as designed by the manufacturer.

(G) In addition to other applicable radiation safety rules in Chapter 3701:1-66 of the Administrative Code, handlers of radiation-generating equipment shall will meet the following radiation safety requirements obligations:

(1) Software-based technique selections, a chart, or a combination of the two shall will be provided in the vicinity of the radiation-generating equipment's control panel which specifies, for examinations performed with that system, the following information:

(a) Patient's body part, radiographic projection, anatomical size or age, and the technique factors to be utilized for each;

(b) Type and size of the image receptor to be used;

(c) Type and focal distance of the grid to be used, if any; and

(d) Source-to-image receptor distance (SID) to be used, except for fluoroscopy, and dental intraoral or panoral radiography;

(2) Gonadal shielding of not less than 0.5 millimeter lead equivalent material shall be used for human patients, who have not passed the reproductive age, during radiologic procedures in which the gonads are in the useful beam, except for cases in which this would interfere with the radiologic procedure;

(3)(2) Except for patients who cannot be moved out of the room, only the staff, ancillary personnel or other persons required needed for the medical procedure or training shall will be in the room during the radiologic procedure. Other than the patient being examined:

(a) All individuals shall will be positioned such that no part of the body shall will be struck by the useful beam unless protected by not less than 0.5 millimeter lead equivalent material;

(b) The x-ray operator, other staff, ancillary personnel, and other persons required needed for the medical procedure shall will be protected from the direct scatter radiation by protective aprons or whole body protective barriers of not less than 0.25 millimeter lead equivalent material; and

(c) Human patients who cannot be removed from the room shall will be protected from the direct scatter radiation by whole body protective barriers of not less than 0.25 millimeter lead equivalent material or shall will be so positioned that the nearest portion of the body is at least two meters (6.5 feet) from both the tube head and the nearest edge of the image receptor;

(4)(3) If performing a radiologic procedure requires auxiliary support for holding a patient or an image receptor, the handler shall will ensure the following:

(a) Mechanical holding devices shall will be used when the procedure permits their use in lieu of having an individual hold the patient or image receptor;

(b) Written safe operating procedures required obligated by paragraph (B)(4) of rule 3701:1-66-04 of the Administrative Code shall will indicate the requirements obligations for selecting someone to hold a patient or image receptor, and the procedure that shall will be followed. All individuals holding a patient or image receptor during radiation exposures shall will be at least eighteen years of age; and

(c) No individual shall will routinely hold patients or image receptors during radiologic procedures;

(5)(4) The facility shall will have protective aprons and gloves available in sufficient numbers to provide protection to anyone who is involved with x-ray operations;

(6)(5) Any radiation worker participating in fluoroscopic, veterinary, or mobile or portable x-ray procedures shall be required is obligated to wear an individual monitoring device unless the registrant demonstrates the IRRP or radiation expert determines it is unlikely the radiation worker will receive in excess of the doses specified in paragraphs (B)(1)(a) to (B)(1)(c) of rule 3701:1-38-14 of the Administrative Code;

(7)(6) The entrance air kerma resulting from the technique used for the specified average adult human patient for routine diagnostic radiography shall will not exceed the values listed in table 2. The entrance air kerma resulting from the technique used for routine intraoral bitewing exams shall will not exceed the values listed in table 3. All values of entrance air kerma are specified as free-in-air, without backscatter. The corresponding entrance exposure in milliroentgens is listed in parentheses. Linear extrapolation or interpolation shall will be used for an x-ray tube potential (kVp) not listed in table 3.;

Table 2.
Radiographic technique	Adult thickness cm	Entrance air kerma mGy (mR)
Chest (pa), (non-grid)	23	0.26 (30)
Chest (pa), (grid)	23	0.35 (40)
Abdomen (kub)	23	5.26 (600)
Lumbo-sacral spine (ap)	23	6.13 (700)
Thoracic spine (ap)	23	3.50 (400)
Full spine	23	3.50 (400)
Cervical spine (ap)	13	1.75 (200)
Skull (lateral)	15	1.75 (200)
Foot (dp)	8	0.88 (100)

Table 3.
Tube Voltage kVp	D-Speed Film mGy (mR)	F-Speed Film Digital Receptor mGy (mR)
50	4.82 (550)	2.45 (280)
55	4.56 (520)	2.19 (250)
60	4.12 (470)	1.93 (220)
65	3.64 (415)	1.66 (190)
70	3.15 (360)	1.45 (165)
75	2.72 (310)	1.23 (140)
80	2.28 (260)	1.01 (115)
85	2.06 (235)	0.92 (105)
90	1.84 (210)	0.83 (95)
95	1.71 (195)	0.74 (85)
100	1.58 (180)	0.61 (70)

(8)(7) Procedures and auxiliary equipment designed to minimize patient and radiation worker exposure shall will be utilized as follows:

(a) For facilities utilizing radiographic film, the speed of the screen and film combinations used shall will be the fastest speed consistent with the diagnostic objective of the examinations. Film cassettes without intensifying screens shall will not be used for any routine diagnostic radiography, with the exception of veterinary and specimen radiography;

(b) Radiation-generating equipment subject to rule 3701:1-66-05 of the Administrative Code shall will not be utilized in procedures where the source-to-skin distance (SSD) is less than thirty centimeters, except for veterinary x-ray systems;

(c) If grids are used between the patient and the image receptor to decrease scatter to the image receptor and improve contrast, the grid shall will be:

(i) Properly aligned, with the x-ray tube side facing the correct direction, and the grid centered to the central ray; and

(ii) The proper focal distance for the SID being used;

(9)(8) Except for radiation-generating equipment used for veterinary, portable, dental panoral, dental intraoral, lithotripsy, or bone densitometry applications, the operator shall stand will be behind a protective barrier, either in a separate room, in a protected booth, or behind a shield and be able to see the patient without leaving the protected barrier; and

(10)(9) Each radiographic image, or a record linked with each radiographic image, shall will contain the following:

(a) Patient identification;

(b) Date of examination; and

(c) Operator identification.

(H) In addition to other applicable structural shielding requirements obligations in Chapter 3701:1-66 of the Administrative Code, handlers of radiation-generating equipment shall will:

(1) For all units, except those used for bone densitometry, mammography, dental panoral or dental intraoral radiography:

(a) Use a radiation expert to prepare a shielding design to include specifications for all structural radiation barriers:

(i) Prior to new construction, or renovation; and

(ii) For new radiation-generating equipment installations which might cause a significant increase in radiation hazard.

(b) Prior to patient use, use a radiation expert to determine compliance with exposure levels in accordance with rule 3701:1-38-14 of the Administrative Code by performing:

(i) An area radiation survey for new installation of radiation-generating equipment.

(ii) An area radiation survey for reinstallation or after any change in structural shielding unless, in the documented determination of a radiation expert, the reinstallation or change will not cause a significant increase in radiation hazard.

(c) Use a radiation expert to perform a re-calculation of area radiation survey results after any increase in clinical workload that exceeds the assumptions used in the existing radiation survey.

(d) Obtain a written report of the shielding design and the area radiation survey. A copy of the report shall will be made available to the department's inspector upon request.

(2) Assure that no individual operates or permits the operation of radiation-generating equipment unless structural shielding and protective barriers are used such that no person other than the patient being examined shall will receive a total effective dose equivalent in excess of the limits prescribed in rules 3701:1-38-12 and 3701:1-38-13 of the Administrative Code.

(3) Provide a protective barrier either in a separate room, in a protected booth, or use a mobile barrier that will intercept the useful beam and any direct scattered radiation.

(4) Provide a window of lead equivalency affording protection equal to that required obligated by the adjacent barrier, a television monitoring system, or a mirror system large enough and so placed that the operator can see the patient without having to leave the protected area during exposure.

(5) Assure the stationary CT and mobile CT radiation-generating equipment used in a fixed location provides for two-way aural communications between the human patient and operator.

(I) Notwithstanding paragraph (H)(1)(b)(ii) of this rule, reinstallation of radiation-generating equipment of the same operating parameters, location and geometry does not require obligate another area radiation survey as long as the previous documented area radiation survey is maintained and available for inspection.

(J) In addition to all applicable rules in Chapter 3701:1-66 of the Administrative Code, handlers of radiation-generating equipment shall will meet the following quality assurance requirements obligations:

(1) X-ray systems and associated components used on humans and certified pursuant to 21 C.F.R. part 1020 (as effective on the effective date of this rule) shall will be maintained in compliance with applicable requirements of that standard, any modifications to the original components or systems must will comply with that standard, and handlers shall will maintain documentation of compliance between inspections;

(2) The handler shall will maintain the following information for all radiation-generating equipment for inspection by the department:

(a) User's manuals;

(b) Records of surveys, calibrations, maintenance, and modifications performed on the radiation-generating equipment which shall will be maintained between inspections; and

(c) A copy of all correspondence with the department regarding each piece of radiation-generating equipment;

(3) Unless otherwise specified in another rule in this chapter, each installation using a piece of radiation-generating equipment and using analog image receptors, such as radiographic film, shall will have available suitable equipment for handling and processing radiographic images in accordance with the following provisions:

(a) For manually processing film:

(i) Developer and fixer tanks shall will be constructed of mechanically rigid, corrosion resistant material; and

(ii) The temperature of solutions in the tanks shall will be maintained within the range of 15.6 to 26.7 degrees Celsius (sixty to eighty degrees Fahrenheit). Film shall will be developed in accordance with the time-temperature relationships recommended by the film manufacturer, or in absence of such recommendations, with the following time-temperature chart:

Time-Temperature Chart
Thermometer Reading (Degrees)		Minimum Developing Time (Minutes)
°C	°F
26.7	80	2
26.1	79	2
25.6	78	2.5
25.0	77	2.5
24.4	76	3
23.9	75	3
23.3	74	3.5
22.8	73	3.2
22.2	72	4
21.7	71	4
21.1	70	4.5
20.6	69	4.5
20.0	68	5
19.4	67	5.5
18.9	66	5.5
18.3	65	6
17.8	64	6.5
17.2	63	7
16.7	62	8
16.1	61	8.5
15.6	60	9.5

(iii) Devices shall will be utilized which will indicate the actual temperature of the developer and signal the passage of a preset time appropriate to the developing time required needed;

(b) For automatic processors and other closed processing systems:

(i) Films shall will be developed in accordance with the time-temperature relationships recommended by the film manufacturer; in the absence of such recommendations, the film shall will be developed using the following chart:

Developer Temperature (Degrees)		Minimum Immersion Timea/
°C	°F	Seconds
35.5	96	19
35	95	20
34.5	94	21
34	93	22
33.5	92	23
33	91	24
32	90	25
31.5	89	26
31	88	27
30.5	87	28
30	86	29
29.5	85	30
a/ Immersion time only, no crossover time included.

(ii) The specified developer temperature and immersion time shall will be posted in the darkroom, on the automatic processor, or be readily available to the operator;

(c) Processing deviations from the requirements obligations listed above shall will be documented by the handler in such manner that the requirements obligations of this rule are shown to be met or exceeded, such as with extended processing, and special rapid chemistry;

(d) Film processing solutions shall will be prepared in accordance with the directions given by the film manufacturer, and shall will be maintained in strength by replenishment or renewal so that full development is accomplished within the time specified by the manufacturer; and

(4) Pass boxes, if provided, shall will be so constructed as to exclude light from entering the darkroom when cassettes are placed in or removed from the boxes, and shall will incorporate adequate shielding from stray radiation to prevent exposure of undeveloped film;

(5) The darkroom shall will be light tight and use proper safelighting such that any film which would produce an optical density between one and two when exposed in a cassette to x-radiation and then processed shall will:

(a) Not suffer an increase in optical density greater than 0.1 when exposed in the darkroom for two minutes with all safelights on; and

(b) Not suffer an increase in optical density greater than 0.05 for mammography when exposed to the darkroom for two minutes with all safelights on;

(6) Darkrooms typically used by more than one individual shall will provide a method to prevent accidental entry of light while undeveloped films are being handled or processed;

(7) Film shall will be stored in a cool, dry place and shall will be protected from exposure to stray radiation. Film in open packages shall will be stored in a light-tight container. If used, daylight film handling boxes shall will preclude fogging of the film;

(8) Expired x-ray film shall will not be used for diagnostic radiographs;

(9) Cassettes, intensifying screens, and computed radiographic imaging plates shall will be:

(a) Cleaned according to manufacturer's specifications or an alternate frequency approved and documented by a radiation expert in the quality assurance program;

(b) Inspected for damage; and

(c) Replaced as necessary to assure radiographs of good diagnostic quality;

(10) For those registrants employing computed and digital radiography imaging systems, the following shall will apply:

(a) If the computed radiography reader is located in the same room as the radiation-generating equipment and it is not behind a protective barrier, x-ray exposures shall will not be made during processing;

(b) Computed radiography plates shall will be processed as soon as possible after exposure, not to exceed eight hours under any circumstances;

(c) Computed radiography plates shall will be adequately shielded from stray radiation. Registrants shall will develop a process that will ensure that computed radiography plates are used frequently enough or erased at least weekly so as to produce diagnostic quality images; and

(d) Facilities other than dental, podiatric, and veterinary, and fluoroscopy, shall will complete at least annually image quality evaluations appropriate for the equipment as established by a radiation expert or system manufacturer;

(11) Annual evaluation of the integrity of all required necessary protective apparel.

(K) Upon discovery of a medical event, the handler shall will:

(1) Contact the department regarding the medical event within one business day;

(2) Provide a written report, including the analysis of the medical event, by a radiation expert to the department within fifteen business days of the medical event. The written report must will include:

(a) The handler or registrant's name;

(b) The name of the prescribing physician;

(c) A brief description of the event including the body site, dose delivered and any critical structures involved;

(d) Why the event occurred;

(e) The effect, if any, on the individual who received the medical event;

(f) Actions, if any, that have been taken, or are planned, to prevent recurrence; and

(g) Certification that the handler notified the individual, or the individual's responsible relative or guardian, and if not, why not.

(3) Provide a clinical summary to the prescribing physician and patient within fifteen business days; and

(4) Maintain record of the medical event as part of the patient's permanent medical record.

(L) The written report in paragraph (K)(2) of this rule shall will not contain the individual's name or any other information that could lead to the identification of the individual.

Notes

Ohio Admin. Code 3701:1-66-02

Effective: 12/13/2024
Five Year Review (FYR) Dates: 9/25/2024 and 12/13/2029
Promulgated Under: 119.03
Statutory Authority: 3748.04
Rule Amplifies: 3748.01, 3748.02, 3748.04, 3748.05, 3748.06, 3748.07, 3748.12, 3748.121, 3748.13, 3748.14, 3748.15, 3748.17, 3748.18, 3748.19, 3748.20, 3748.22, 3748.99
Prior Effective Dates: 02/15/2001, 07/03/2006, 06/20/2010, 07/01/2014, 05/15/2015, 12/20/2019