19 Pa. Code § 13.3 - Communications and filings generally
(a) Communications and filings should be
addressed as follows:
Corporation Bureau
Department of State
Room 308 North Office Building
Harrisburg, Pennsylvania 17120-0029
(b) Communications should be accompanied by
the following:
(1) A letter of transmittal
briefly summarizing the nature of the submittal or request.
(2) The fee or other information relating to
the payment of fees and charges required by Chapter 3 (relating to fees and
charges).
(3) An ancillary document
required by statute, such as consent to use of name, evidence of reservation of
name, requisite approvals by regulatory authorities, tax clearance
certificates, and the like. In general, these items are identified in the
official instructions to the appropriate form. See §
1.3 (relating to official
forms).
(c) A submittal,
that is, a filing, except pleadings in formal proceedings relating to marks and
insignia subject to 1 Pa. Code Chapter 35 (relating to formal proceedings),
shall comply with this subpart as to size, shape and other physical
characteristics. Pleadings in formal proceedings relating to marks and insignia
shall comply with 1 Pa. Code Chapter 35 and applicable provisions of 1 Pa. Code
Chapter 33 (relating to documentary filings).
(d) The Corporation Bureau will accept for
filing a document transmitted by facsimile subject to the following conditions:
(1) A document may be transmitted to a
facsimile receiver located in the Corporation Bureau subject to the
availability of equipment. During end-of-year and other peak traffic periods, a
submitter should make arrangements to transmit to nongovernmental receivers in
the Harrisburg, Pennsylvania area, followed by physical delivery of the faxed
documents to the Corporation Bureau.
(2) See §
13.8 (relating to
execution).
(3) The filing fee for
a document transmitted to a facsimile receiver located in the Corporation
Bureau shall be charged to a deposit account or shall otherwise be paid in a
manner permitted by Chapter 3 Subchapter B (relating to method of
payment).
(4) In all other
respects, a filing effected by means of facsimile shall be governed by the
applicable provisions of this chapter.
(5) The Corporation Bureau may, pursuant to a
request by the filer, return a document by a facsimile transmission. The
Corporation Bureau may transmit a document to a filer by facsimile machine if
the filer has requested this service and has paid the additional facsimile fee.
See §
3.26 (relating to facsimile
fee).
(e) The Corporation
Bureau will accept requests for services offered by the Department transmitted
by facsimile subject to the following conditions:
(1) A request for services may be transmitted
to facsimile receivers located in the Corporation Bureau subject to the
availability of equipment. During the end-of-year and other peak traffic
periods, a submitter should make arrangements to transmit to nongovernmental
receivers in the Harrisburg area, followed by physical delivery of the request
to the Corporation Bureau.
(2)
Services rendered by the Corporation Bureau may be transmitted by facsimile.
The services shall be transmitted by facsimile if the requestor has made a
request subject to the facsimile transmission fee provided for under §
3.26.
(f) The provisions
of subsections (a)-(e) supplement and partially supersede 1 Pa. Code §
31.5 (relating to communications
and filings generally).
Notes
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