N.M. Code R. § 1.13.11.9 - GUIDELINES FOR USE OF DOCUMENTS
A. Researchers shall complete a records
request form (SRC Form 11A) when requesting documents.
(1) The name of the collection, series, box,
and folder number shall be noted.
(2) The researcher shall hand the completed
request form to an archivist or the person at the reference desk.
B. Researchers shall use documents
only in research rooms. Documents shall not be removed from the research
room.
C. Original records shall not
normally be made available when microfilm or digital copies are
available.
D. Archivists may limit
the quantity of materials delivered to a researcher at one time.
(1) Only one folder, box, or container of
documents may be made available to a researcher at one time.
(2) The researcher may exchange one container
(box) for another by informing an archivist or the person at the reference
desk.
E. The researcher
is responsible for all records delivered to him until he returns them.
(1) Before leaving the research room, even
for a short time, the researcher shall notify the person at the reference desk
and place all documents in their proper container.
(2) When the researcher is finished using the
records, they shall be returned to the reference desk.
(3) Researchers shall return all materials to
the archivist on duty by 4:30 pm. No exceptions shall be made.
F. Researchers shall keep unbound
records in the order in which they are delivered to him.
(1) Documents that appear to be in disorder
shall not be rearranged by the researcher, but shall be referred to an
archivist.
(2) Researchers shall
not remove documents from more than one folder at a time.
G. Researchers shall not write on, lean on,
fold, trace, erase, staple, or handle documents in any way likely to damage
them.
H. The use of protective
gloves shall be required with the use of documents.
I. Use of microfilm readers at the NMSRCA is
on a first-come, first-serve basis. When other researchers are waiting to use a
microfilm reader, a 3-hour limit may be placed on using a reader. During
periods of heavy use, researchers may sign a waiting list for the use of a
microfilm reader.
J. Microfilm is
available on a self-service basis.
(1)
Archivists may assist researchers in identifying rolls of film.
(2) After using each roll, the researcher
shall rewind the film and place the roll in the re-file basket.
(3) Researchers shall bring to the attention
of an archivist microfilm placed in the wrong box or file cabinet.
(4) Researchers shall bring to the attention
of an archivist microfilm that is backwards on the reel.
K. Reference books may be taken off the shelf
by researchers.
(1) Books shall not be
re-shelved by researchers.
(2)
Books shall only be used in the research room.
L. Fragile, oversized, and certain rare books
shall not be photocopied.
Notes
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