(A) What is a
referral?
(1) A referral is the act of
directing an individual to the lead agency no later than seven calendar days
from when the individual is required or volunteers to participate as described
in paragraph (B) of rule
5101:14-1-02
of the Administrative Code in the comprehensive case management and employment
program (CCMEP).
(2) A referral
shall take place for Ohio works first (OWF) work-eligible individuals as
described in paragraph (B)(2) of rule
5101:1-2-01
of the Administrative Code.
(B) How is funding eligibility determined?
The lead agency shall ensure that the JFS 03002 "CCMEP WIOA Youth & CCMEP
TANF Program Eligibility Application" (rev.
10/2017) or its Ohio
Ohio's workforce case management system
(OWCMS) generated equivalent is completed
prior to the comprehensive assessment for each mandatory or voluntary
individual. The lead agency shall use the JFS 03002 to determine if the
individual is eligible to receive funding through the Workforce Innovation and Opportunity Act
(2014)
of
2014 (WIOA) and temporary assistance for needy families (TANF).
(1) An individual shall be determined
eligible to receive services in CCMEP funded by WIOA when that individual is
either an in-school youth or out-of-school youth as defined in rule
5101:14-1-01
of the Administrative Code.
(2) An
individual shall be determined eligible to receive services in CCMEP funded by
TANF when that individual:
(a) Has (or has
applied for) a social security number;
(b) Is a United States citizen or non-citizen
national or qualified alien as those terms are defined in rule
5101:1-2-30
of the Administrative Code;
(c)
Does not owe any of the cost of
Is not a member of an assistance group in which a
member owes fraudulent TANF assistance
paid to
the individual
until the fraudulent payment
has been paid in full or the assistance group member who owes the fraudulent
assistance is no longer in the same household;
(d) Has been afforded the opportunity to
register to vote
if the individual is eligible to
register under Section
3503.011
of the Revised Code;
(e) Has
gross income in the previous thirty calendar day period of less than two
hundred per cent of the federal poverty level
or is
currently receiving SNAP benefits as referenced in rule
5101:4-4-11
of the Administrative Code; and
(f) Is one of the following:
(i) A minor child;
(ii) The parent, specified relative, legal
guardian or legal custodian of a minor child;
(iii) A non-custodial parent who lives in the
state, but does not reside with his/her minor child(ren);
(iv) A pregnant individual; or
(v) An individual age eighteen to twenty-four
that is part of a family that includes a minor child.
(C) What is the
comprehensive assessment?
The comprehensive assessment is the process:
(1) For determining the education, skill
levels, and job readiness of program participants;
(2) To identify barriers to
self-sufficiency;
(3) To identify
individual strengths; and
(4) To
identify the services necessary to overcome the identified barriers through
CCMEP.
(D) What is
included in the comprehensive assessment?
(1)
The lead agency shall utilize
OWCMS
Ohio's workforce case management system to
complete the program participant's comprehensive assessment as described in
paragraph (H)(2) of this rule and the lead agency may utilize:
(a) The JFS 03006 "Comprehensive Case
Management and Employment Program (CCMEP) Comprehensive Assessment - Secondary
School" (rev. 10/2017) for individuals attending
secondary school; or
(b)
The JFS 03003 "Comprehensive Case Management and Employment Program (CCMEP)
Comprehensive Assessment
."
(rev. 10/2017).
(2) The comprehensive assessment includes,
but is not limited to, a review of the following:
(a) Occupational skills;
(b) Prior work experience;
(c) Employability;
(d) Interests;
(e) Aptitudes;
(f) Supportive service needs; and
(g) Developmental needs.
(3) A basic skills assessment chosen by the
lead agency, in collaboration with the local board that utilizes a valid and
appropriate tool to measure skill level as well as skills-related gains.
Reasonable accommodations will be provided in the assessment process, if
necessary, for individuals with disabilities as described in paragraph
(A)(8)
(A)(10)
of rule
5101:10-3-01
of the Administrative Code. Assessments that determine an individual's grade
level equivalent or educational functioning level may be utilized but are not
required.
(E) What is an
individual service strategy (ISS)?
An ISS is a strategy to serve the individual's needs based on
the results of the comprehensive assessment. An ISS includes:
(1) Identification of the program
participant's career pathway that includes employment and educational
goals;
(2) Identification of
services necessary for the program participant to achieve goals and
objectives;
(3) Assignment to
activities based on the service(s) needed; and
(4) Development of an individual opportunity
plan (IOP) in accordance with this rule.
(F) What is an IOP?
An IOP documents the ISS and is mutually developed,
implemented, and revised to include:
(1) A set of employment, education, and
personal development goals;
(2)
Service objectives and a service plan of action needed to achieve the
identified goals; and
(3) To
document services provided and results.
(G) What information is included in the IOP?
The lead agency shall utilize OWCMS
Ohio's workforce case
management system to complete the program participant's IOP and may
utilize the JFS 03004 "Comprehensive Case Management and Employment Program
(CCMEP) Individual Opportunity Plan" (rev.
10/2017) as described in paragraph (H)(2) of this rule. Information
that must be in the IOP includes, but is not limited to:
(1) The dates or timeframes the IOP will be
reviewed and/or revised;
(2) The
strengths and barriers to employment identified through the comprehensive
assessment;
(3) The program
participant's plan to overcome barriers and achieve the goal of
self-sufficiency, including but not limited to:
(a) Employment and education goals, including
identification of a career pathway;
(b) Appropriate achievement
objectives;
(c) Appropriate
services necessary to overcome barriers, capitalize on strengths, and to
achieve self-sufficiency;
(d)
Support for the individual to obtain a high school diploma or a certificate of
high school equivalence;
(e) Job
placement;
(f) Job retention
support;
(g) Other services that
aid the individual in achieving the plan's goals; and
(h) Incentives.
(4) A requirement that the program
participant register with the OhioMeansJobs website (
www.ohiomeansjobs.com) unless the
program participant is legally prohibited from using a computer, has a physical
or visual impairment that makes the program participant unable to use a
computer, or has a limited ability to read, write, speak, or understand a
language in which OhioMeansJobs is available;
(5) The detailed information on the services
(including supportive services) the program participant will receive and how
the lead agency will provide those services;
(6) The activities in which the program
participant will engage. If the program participant discloses, has, or appears
to have a physical or mental condition that substantially limits one or more
major life activities, the IOP shall include a description of each reasonable
modification requested and made for the participant (if any) and the necessary
referrals made to assist in obtaining additional services; and
(7) The number of months a program
participant has participated in OWF that were subject to the time-limit
described in rule
5101:1-23-01
of the Administrative Code.
(H) How are the comprehensive assessment and
IOP administered?
(1) An OWF work-eligible
individual eligible for CCMEP as described in paragraph (B)(1)(a) of rule
5101:14-1-02
of the Administrative Code shall complete the comprehensive assessment and IOP
in place of the OWF appraisal and
self
sufficiency
self-sufficiency contract.
For OWF work-eligible applicants, the IOP is to be
completed and input into the case management system within thirty calendar days
from the date of application for OWF as described in paragraph (D)(6) of rule
5101:14-1-05
of the Administrative Code.
(2)
A
non-OWF-work-eligible individual eligible for CCMEP is to complete the
comprehensive assessment and IOP within sixty calendar days from the date the
individual was referred to CCMEP.
The lead
agency is responsible for ensuring that the comprehensive assessment and IOP
are completed, signed, and inputted into OWCMS no later than thirty calendar
days:
(a) From the date the individual was
referred to CCMEP; or
(b)
From the date of application for OWF work-eligible
individuals as described in paragraph (E)(6) of rule
5101:14-1-05
of the Administrative Code.
(3) The IOP shall end upon the exit of a
program participant in accordance with rule
5101:14-1-06
of the Administrative Code.
(4) The
services an individual receives in accordance with an IOP are inalienable by
way of assignment, charge, or otherwise and exempt from execution, attachment,
garnishment, and other similar processes.
(5)
All case
management information is to be input into Ohio's workforce case management
system within thirty days of occurrence as described in rule
5101:9-30-04
of the Administrative Code.
(I) What other requirements pertain to the
revision of an IOP?
When a program participant moves to another county and it is in
the best interest of the program participant to be transferred in the new
county, the lead agency must notify the new lead agency of the move within ten
calendar days as described in paragraph (D)(1)(m) of rule
5101:14-1-02
of the Administrative Code. OWF recipients shall be transferred to a new county
within ten calendar days of the move. When a program participant will be served
by a new lead agency, a revised IOP shall be developed within ten calendar days
of the transfer notification.
Notes
Ohio Admin. Code
5101:14-1-04
Effective:
11/28/2021
Five Year Review (FYR) Dates:
9/10/2021 and
11/28/2026
Promulgated
Under:
119.03
Statutory Authority:
5116.06
Rule
Amplifies:
5116.01,
5116.02,
5116.03,
5116.06,
5116.10,
5116.11,
5116.12,
5116.20,
5116.21,
5116.22,
5116.23,
5116.24,
5116.25
Prior Effective Dates: 03/24/2016, 05/01/2017,
10/01/2017